Leasing Coordinator

WS Development; Massachusetts; On-site; USD 48,000 - 68,000; Full time

Job summary

WS Development in Massachusetts is seeking an experienced Leasing Administrative Assistant to serve as the backbone for the leasing team. You will support leasing reps, tenants, and brokers, coordinating calendars, meetings, travel, and expense reporting.

You will manage Salesforce pipeline activities, prepare for meetings with lease plans and proposals, coordinate cross-functional work, and help prep materials for executive committee meetings.

Qualifications

• 5+ years of administrative experience in a busy professional office
• Advanced level Microsoft Office skills (Word, Outlook, Excel)
• Commitment to excellence and pride in work product
• Excellent written and verbal communication skills
• Self-starter who works well on a team and improves processes
• Strong interpersonal skills and positive attitude
• Ability to manage, prioritize and own your work schedule
• Real Estate background desired, but not required
• Bachelor’s Degree desired, but not required

Responsibilities

• Build and maintain relationships with Leasing Representatives, Tenants, and Brokers
• Support multiple Leasing Representatives with calendar management, meeting coordination, travel arrangements, and expense reporting
• Coordinate meeting logistics and prepare tailored materials for tenant and broker meetings
• Assist in preparing for monthly Executive Committee leasing meetings, including lease plans, reports, and supporting materials
• Arrange catering for meetings of various sizes
• Manage Salesforce pipeline activity across the leasing lifecycle and ensure data accuracy
• Serve as central liaison for cross-functional coordination across internal departments
• Prepare, format, and compile documents and correspondence (proposals, counterproposals, lease requests, commission agreements)
• Manage and organize document flow and ensure records are accessible
• Research and prospect potential leads using ZoomInfo, Salesgenie, SitesUSA
• Provide receptionist backup and phone coverage as needed
• Take on additional responsibilities and projects to support team goals

Skills

Microsoft Office

Communication skills

Attention to detail

Self-starter

Education

Bachelor's Degree

Tools

Salesforce

WordPress

ZoomInfo

Salesgenie

Job description

Overview

This role serves as an administrative backbone for a growing team of leasing professionals, providing the day-to-day support needed to keep operations running efficiently. Working cross-functionally with other departments, this position plays an integral part in the successful leasing of space across our property portfolio. The ideal candidate is a proactive self-starter who communicates effectively, builds rapport easily, and can adapt to a variety of working styles and personalities. They thrive in a fast-paced environment and bring strong attention to detail along with a continuous drive to improve processes and expedite delivery.

What to expect

• Build and maintain relationships with Leasing Representatives, Tenants, and Brokers

• Support multiple Leasing Representatives with calendar management, meeting coordination, travel arrangements, and expense reporting
• Coordinate meeting logistics and prepare tailored materials for tenant and broker meetings, including property collateral, WordPress site links, and relevant deal information
• Assist in preparing for monthly Executive Committee leasing meetings, including compiling lease plans, reports, and supporting materials
• Arrange catering for small and large group meetings as needed
• Manage Salesforce pipeline activity across the full leasing lifecycle, including new deals, amendments, renewals, extensions, and dead deal tracking, while maintaining data accuracy and consistency
• Serve as the central liaison for cross-functional coordination across multiple internal departments and teams
• Prepare, format, and compile a variety of documents and correspondence, including proposals, counterproposals, lease requests, commission agreements, and lease provision summaries
• Manage and organize document flow, ensuring records are accurately tracked and easily accessible
• Research and prospect potential leads using platforms such as ZoomInfo, Salesgenie, and SitesUSA
• Provide receptionist backup and phone coverage as needed
• Take on additional responsibilities and projects to support team goals

Immediate Opportunity/Initial Success

This role is part of a 5 person team that supports the leasing team. They work together to make sure all the leasing professionals have the administrative support to lease out space from initial conversations with potential tenants to the signed lease.

Potential for Growth/Longer Term Success

As part of the leasing administrative service team, we expect this person to learn the full leasing lifecycle and excel in helping to bring on new tenants. Long term, there is an opportunity to grow within the administration leasing team or other administrative roles within across the organization.

• 5 plus years of administrative experience working in a busy, professional office environment supporting multiple professionals
• Advanced level Microsoft Office skills (Word, Outlook, Excel)
• Commitment to excellence and pride in work product
• Excellent communication skills (written and verbal) and strong attention to detail
• Self-starter who likes working on a team and enjoys finding ways to make tasks and projects more efficient
• Strong interpersonal skills with a positive outlook and attitude
• Ability to manage, prioritize and own your work schedule
• Real Estate background desired, but not required
• Bachelor’s Degree desired, but not required.

Massachusetts-based WS Development is a mixed-use developer with a singular mission: creating places people want to be. With an approach that values art, science, innovation and, above all else, people, WS strives to engage each community it serves with best-in-class installations and activations. Established in 1990, WS is a vertically-integrated company that conceptualizes, owns, operates and leases more than 100 properties that range from cutting-edge urban spaces to lifestyle and community centers. With over 20 million square feet of existing space and an additional five million square feet under development, it is one of the largest privately-owned development firms in the country.

WS is where great ideas and great people come together to design, build, and operate some of the best loved real estate projects in the country. We live at the intersection of entrepreneurship and establishment. We have the infrastructure of decades supporting a culture of free-thinking excellence.

We expect every WS employee to feel welcomed and valued irrespective of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, marital status, parental status, cultural background and life experiences. Or for any other reason.