Leasing and Badging Assistant

Sheltair Aviation; Fort Lauderdale (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Sheltair Aviation in Fort Lauderdale, FL is seeking a Properties Administrative Assistant to support daily operations at FLL. You will manage media security badges, assist the Property Manager, and deliver courteous service to tenants.

Responsibilities include overseeing SIDA badges, updating audits, handling invoices in Yardi, coordinating proxy cards/keys, preparing memos and reports, and maintaining databases. Strong MS Office and multi-tasking are essential.

Qualifications

• High school diploma or GED is required.
• 2-4 years' experience in administrative services or similar.
• Ability to identify and resolve problems effectively.
• Strong interpersonal and customer service skills.
• Proficient in Microsoft Office applications (Outlook, Word, Excel).

Responsibilities

• Oversee SIDA badges and processing for clients and staff.
• Maintain and update security badge databases for audits.
• Schedule appointments for badge holders and send renewal reminders.
• Manage proxy cards and hard keys for badge holders.
• Update invoices in Yardi and handle vendor communications.
• Prepare memos, emails, and reports related to badges and keys.
• Provide exceptional customer service to tenants and address inquiries.
• Maintain office supplies and handle general clerical duties.
• Enter work orders and follow up on progress daily.

Skills

Interpersonal skills

Customer service

Problem solving

Multi-tasking

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Excel

Word

Job description

Requisition Number: PARTT002473

• Posted : July 27, 2026
• Full-Time

Locations

Showing 1 location

Fort Lauderdale, FL 33315, USA

Description

POSITION SUMMARY:

The Properties Administrative Assistant assist in maintaining our media security badges and "Class A" commercial properties located at the FLL airport. The Properties Leasing Administrator will assist the Property Manager with day-to-day operations and deliver first-class customer service to all clients.

DUTIES AND RESPONSIBILITIES:

• Oversee SIDA badges and processing for clients and staff.
• Maintain database with up-to-date media security badge information for TSA and BCAD quarterly audits.
• Maintain database with up-to-date media security badge information for US Customs quarterly audits.
• Schedule appointments for media security badges holders.
• Email friendly reminders to badge holders regarding their renewals.
• Oversee AOA proxy cards and hard keys for media security badge holders.
• Maintain database with up-to-date proxy card and hard key information for quarterly audits.
• Bill back media security badge and proxy card/key fees to clients in Yardi.
• Provide exceptional customer service to tenants pertaining to their questions, needs, and service requests regarding media security badges; addresses and promptly resolves the questions, requests, and complaints from tenants.
• Prepare communications such as memos, emails, and reports for badges and AOA proxy cards/keys.
• Develop and maintain ethical, professional, and courteous relations with clients.
• Think "outside the box" to problem solve in creative ways for familiar situations and be willing to ask questions and "self-educate" and apply logic for situations that are new and/or unfamiliar to solve problems.
• Order and maintain office supplies.
• Process daily mail.
• General clerical duties include photocopying, scanning, emailing and mailing.
• Maintain and oversee FLL-maintenance email and enter work orders into Yardi and follow up with clients on work order progress daily.
• Maintain and oversee FLL-invoices email.
• Oversee property invoices from vendors, make sure they have the correct data on invoices before sending them to accounting daily.
• Contact vendors to update invoices and make sure we have an up-to-date Certificate of Insurance on file for each vendor.
• Maintain Utility Tracking Spreadsheet monthly.
• Works on miscellaneous projects with Property Manager and Lease Administrators.
• Reports any problems or issues to property manager.
• Perform other duties as assigned.

QUALIFICATIONS:

• High school diploma or GED.
• Experience in dynamic multi-tasking situations is a must.
• 2-4 years' relevant experience in administrative services.
• The ability to identify and resolve problems.
• Strong Interpersonal and customer service skills.
• Proficient in Microsoft Office. (Outlook, Word, Excel)

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.