Senior Property Management Assistant

Ultimate Staffing; Florida; On-site; USD 70,000 - 75,000; Full time

Job summary

A property management company is seeking a detail-oriented Lease Administrator to join their team. You will be responsible for maintaining tenant records, ensuring lease compliance, and supporting financial reconciliations. The ideal candidate will have strong Yardi Voyager experience and a background in real estate or accounting. This role offers a salary between $70,000-$75,000 in a modern office environment.

Qualifications

• 5+ years of experience interpreting real estate leases/contracts.
• Real estate or paralegal experience required.
• Accounts Receivable experience.

Responsibilities

• Maintain and upload tenant documentation in Yardi Voyager.
• Set up new tenants including lease and billing details.
• Audit tenant lease files for compliance with company policies.
• Reconcile tenant ledgers and report findings.

Skills

Yardi Voyager

Analytical skills

Problem-solving skills

Communication skills

Attention to detail

Education

Bachelor's degree in Business Administration

Tools

Yardi Voyager

Job description

Location: Jupiter, FL (Beautiful, modern office environment)

Company: High-End Property Management Firm

Pay: $70,000-$75,000

Summary

We are seeking a detail-oriented Lease Administrator to join a premier property management team in Jupiter, FL. This role is critical for maintaining accurate tenant records, supporting property managers and accountants, and ensuring smooth administrative and operational processes. The ideal candidate will have strong experience with Yardi Voyager, lease compliance, and financial reconciliations, while thriving in a professional, upscale office setting.

Key Responsibilities

• Maintain and upload all tenant documentation and communications in Yardi Voyager.
• Set up new tenants for both properties and corporate accounts, including lease and billing details.
• Abstract leases, amendments, addendums, ground leases, and management agreements into Yardi.
• Audit tenant lease files for compliance with company policies.
• Create charges, reconcile monthly tenant billings, and issue rent statements.
• Process deposits, receipts, and monitor bank accounts for ACH and wire transfers.
• Post ledger changes per billing notices and late fee calculations.
• Reconcile tenant ledgers and report findings to property managers and accountants.
• Prepare delinquency reports and audit rent rolls.
• Track and collect tenant Certificates of Insurance (COI).
• Assist with month-end close by running reports and performing reconciliations.
• Draft and circulate rent commencement and tenant acceptance letters.
• Support accounting with property operating bank account reconciliations.
• Modify and design Yardi reports; manage security access and menu customization.
• Provide Yardi support to internal users and assist with other duties as needed.

Minimum Qualifications

• Bachelor's degree in Business Administration or 5+ years of experience interpreting real estate leases/contracts.
• Real estate or paralegal experience required.
• Accounts Receivable experience.
• Yardi Voyager experience is mandatory.
• Strong analytical and problem-solving skills.
• Ability to manage multiple priorities and work independently.
• Excellent verbal and written communication skills.
• Positive, team-oriented attitude with flexibility to learn new skills.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.