Lease & Real Estate Coordinator

VIPcare; Tampa (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Medical, Dental & Vision insurance

401(k)

Teladoc virtual care

EAP

Job summary

Better Health Group in Tampa, FL is seeking a Real Estate Specialist to support the Real Estate team with lease administration, site selection, and property analysis. You will manage lease documents, coordinate with landlords and internal departments, and monitor budgets and payments.

The role requires 3+ years in real estate coordination or lease administration, strong communication, organizational, and negotiation skills, and proficiency with Google Suite. Some travel may be required.

Qualifications

• 3+ years of Real Estate coordination or Lease Administration.
• Account Management experience required.
• Excellent written and verbal communication skills.
• Excellent organizational, time-management, and multi-tasking skills.
• Ability to obtain an Active Notary Public.

Responsibilities

• Implements new processes and best practices for the Real Estate Team.
• Monitors rent, taxes, common area budgets, and expenditures related to property transactions.
• Partners with accounting teams on the proper rent amounts to amortize.
• Conducts market research to identify property trends and market conditions.
• Prepares and reviews real estate leases and corresponding documents.
• Facilitates the lease lifecycle from negotiation through execution/renewal/termination, following up routinely to reach objectives for each lease.
• Responsible for lease administration, including inputting new leases into lease management software (Visual Lease), identifying and tracking critical dates and costs.
• Ensures accurate and timely payments for base rent, common area maintenance, sales tax, and other rent-related expenses, negotiating better rates when appropriate.
• Oversees Utilities’ accounts and payments including electric, gas, water, trash, and any services not covered by landlords.
• Serves as Sublessor point of contact: collects payments, routes communication, etc.
• Coordinates Tenant Improvement Allowance (TIA) requests and payment collection.
• Supports site selection; collects key property information, and evaluates sites based on established criteria.
• Prepares site selection summaries to support site review with the Real Estate team approvals.
• Maintains accurate Certificates of Insurance (COIs) for each property, ensuring proper coverage per each lease’s requirements.

Skills

Real Estate coordination

Lease Administration

Account Management

Google Suite

Interpersonal skills

Written and verbal communication

Organizational skills

Time management

Multi-tasking

Active Notary Public

Education

High School Diploma

Associate's degree preferred

Bachelor's degree preferred

Tools

Google Suite

Job description

Better Health Group in Tampa, FL is seeking a Real Estate Specialist to support the Real Estate team with lease administration, site selection, and property analysis. You will manage lease documents, coordinate with landlords and internal departments, and monitor budgets and payments.

The role requires 3+ years in real estate coordination or lease administration, strong communication, organizational, and negotiation skills, and proficiency with Google Suite. Some travel may be required.