Real Estate Specialist

Better Health Group

Tampa (FL)

On-site

USD 52,000 - 78,000

Full time

2 days ago

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Benefits offered by this job

8 paid company holidays per year

PTO accrual from day one

Medical, Dental & Vision insurance

Teladoc virtual care

Financial Protection

401(k) through Fidelity

Wellbeing & Support

Better Health Wellness Program

Employee Assistance Program (EAP)

Parental leave

Growth & Perks

BHG University

LinkedIn Learning

Working Advantage

Job summary

Better Health Group is seeking a Real Estate Specialist to support the Real Estate team with information collection, analysis, and collaboration with landlords, property managers, brokers, and internal departments.

The role focuses on lease administration, market research, and site selection, with responsibilities spanning from negotiation to renewal and timely payments, while ensuring COIs and proper documentation are maintained.

Qualifications

3+ years of Real Estate coordination or Lease Administration experience.
Strong communication with internal and external stakeholders.
Proficient with Google Suite for real-time collaboration.
Must be able to obtain Active Notary Public.
Ability to travel within the assigned market.

Responsibilities

Implements new processes and best practices for the Real Estate Team.
Monitors rent, taxes, budgets, and expenditures related to property transactions.
Partners with accounting on the proper rent amounts to amortize.
Conducts market research to identify property trends and market conditions.
Prepares and reviews real estate leases and documents.
Facilitates the lease lifecycle from negotiation through renewal/termination.
Responsible for lease administration, including inputting new leases into Visual Lease.
Ensures accurate and timely payments for base rent, CAM, taxes, and related expenses.
Oversees Utilities’ accounts and payments including electric, gas, water, trash.
Serves as Sublessor point of contact.
Coordinates Tenant Improvement Allowance (TIA) requests.
Supports site selection; collects key property information, and evaluates sites.
Prepares site selection summaries for approvals.
Maintains COIs per lease requirements.
Additional duties as assigned

Skills

Real estate coordination

Lease administration

Account management

Google Suite

Communication skills

Organizational skills

Time management

Critical thinking

Active Notary

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Visual Lease

Job description

Overview

Our mission is Better Health. Our passion is helping others.

What’s Your Why?

Are you looking for a career opportunity that will help you grow personally and professionally?
Do you have a passion for helping others achieve Better Health?
Are you ready to join a growing team that shares your mission?

Why Join Our Team: At Better Health Group, it’s our commitment, our passion, and our culture that sets us apart. Our Team Members make a difference each and every day! They support our providers and payors, ensuring they have the necessary tools and resources to always deliver best-in-class healthcare experiences for our patients. We don’t just talk the talk - we believe in it and live by it. Be part of a team that shares your passion and drive, and start living your purpose at Better Health Group.

Responsibilities

Position Objective:

The Real Estate Specialist is an administrative role responsible for assisting the Real Estate team with activities and initiatives. The incumbent will support the Real Estate team by collecting, analyzing information, and collaborating with landlords, property managers, brokers, and internal departments.

Responsibilities:

Implements new processes and best practices for the Real Estate Team
Monitors rent, taxes, common area budgets, and expenditures related to property transactions
Partners with accounting teams on the proper rent amounts to amortize
Conducts market research to identify property trends and market conditions
Prepares and reviews real estate leases and corresponding documents
Facilitates the lease lifecycle from negotiation through execution/renewal/termination, following up routinely to reach objectives for each lease
Responsible for lease administration, including inputting new leases into lease management software (Visual Lease), identifying and tracking critical dates and costs
Ensures accurate and timely payments for base rent, common area maintenance, sales tax, and other rent-related expenses, negotiating better rates when appropriate
Oversees Utilities’ accounts and payments including electric, gas, water, trash, and any services not covered by landlords
Serves as Sublessor point of contact: collects payments, routes communication, etc.
Coordinates Tenant Improvement Allowance (TIA) requests and payment collection
Supports site selection; collects key property information, and evaluates sites based on established criteria
Prepares site selection summaries to support site review with the Real Estate team approvals
Maintains accurate Certificates of Insurance (COIs) for each property, ensuring proper coverage per each lease’s requirements
Additional duties as assigned

Position Requirements/ Skills:

High School Diploma or equivalent required;Associate's or Bachelor's degree in a related field preferred.
3+ years of Real Estate coordination or Lease Administration
Account Management experience required
Ability to direct, manage, and influence third-party vendors
Proficient with Google Suite (Drive, Gmail, Docs, Sheets, Slides) for real-time collaboration.
Exceptional interpersonal skills
Excellent written and verbal communication skills; must be comfortable communicating with internal and external stakeholders
Excellent organizational, time-management, and multi-tasking skills with strong attention to detail
Strong critical thinking and problem-solving skills
Must be results-oriented with a focus on quality execution and delivery
Ability to obtain an Active Notary Public

Physical Requirements:

Requires standing, walking, pushing, bending, kneeling, and reaching
Ability to sit for extended periods of time
Ability to operate a motor vehicle and have own means of transportation
Ability and willingness to travel within the assigned market as determined by business needs

Key Attributes/ Skills:

Has a contagious and positive work ethic, inspires others, and models the behaviors of core values and guiding principles
An effective team player who contributes valuable ideas and feedback and can be counted on to meet commitments
Is able to work within the Better Health environment by facing tasks and challenges with energy and passion
Pursues activities with focus and drive, defines work in terms of success, and can be counted on to complete goals

Benefits: