Real Estate Specialist

VIPcare; Tampa (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Medical, Dental & Vision insurance

401(k)

Teladoc virtual care

EAP

Job summary

Better Health Group in Tampa, FL is seeking a Real Estate Specialist to support the Real Estate team with lease administration, site selection, and property analysis. You will manage lease documents, coordinate with landlords and internal departments, and monitor budgets and payments.

The role requires 3+ years in real estate coordination or lease administration, strong communication, organizational, and negotiation skills, and proficiency with Google Suite. Some travel may be required.

Qualifications

• 3+ years of Real Estate coordination or Lease Administration.
• Account Management experience required.
• Excellent written and verbal communication skills.
• Excellent organizational, time-management, and multi-tasking skills.
• Ability to obtain an Active Notary Public.

Responsibilities

• Implements new processes and best practices for the Real Estate Team.
• Monitors rent, taxes, common area budgets, and expenditures related to property transactions.
• Partners with accounting teams on the proper rent amounts to amortize.
• Conducts market research to identify property trends and market conditions.
• Prepares and reviews real estate leases and corresponding documents.
• Facilitates the lease lifecycle from negotiation through execution/renewal/termination, following up routinely to reach objectives for each lease.
• Responsible for lease administration, including inputting new leases into lease management software (Visual Lease), identifying and tracking critical dates and costs.
• Ensures accurate and timely payments for base rent, common area maintenance, sales tax, and other rent-related expenses, negotiating better rates when appropriate.
• Oversees Utilities’ accounts and payments including electric, gas, water, trash, and any services not covered by landlords.
• Serves as Sublessor point of contact: collects payments, routes communication, etc.
• Coordinates Tenant Improvement Allowance (TIA) requests and payment collection.
• Supports site selection; collects key property information, and evaluates sites based on established criteria.
• Prepares site selection summaries to support site review with the Real Estate team approvals.
• Maintains accurate Certificates of Insurance (COIs) for each property, ensuring proper coverage per each lease’s requirements.

Skills

Real Estate coordination

Lease Administration

Account Management

Google Suite

Interpersonal skills

Written and verbal communication

Organizational skills

Time management

Multi-tasking

Active Notary Public

Education

High School Diploma

Associate's degree preferred

Bachelor's degree preferred

Tools

Google Suite

Job description

Overview

Our mission is Better Health. Our passion is helping others.

What’s Your Why?

• Are you looking for a career opportunity that will help you grow personally and professionally?
• Do you have a passion for helping others achieve Better Health?
• Are you ready to join a growing team that shares your mission?

Why Join Our Team: At Better Health Group, its our commitment, our passion, and our culture that sets us apart. Our Team Members make a difference each and every day! They support our providers and payors, ensuring they have the necessary tools and resources to always deliver best-in-class healthcare experiences for our patients. We don't just talk the talk - we believe in it and live by it. Be part of a team that shares your passion and drive, and start living your purpose at Better Health Group.

Responsibilities

Position Objective:

The Real Estate Specialist is an administrative role responsible for assisting the Real Estate team with activities and initiatives. The incumbent will support the Real Estate team by collecting, analyzing information, and collaborating with landlords, property managers, brokers, and internal departments.

Responsibilities:

• Implements new processes and best practices for the Real Estate Team
• Monitors rent, taxes, common area budgets, and expenditures related to property transactions
• Partners with accounting teams on the proper rent amounts to amortize
• Conducts market research to identify property trends and market conditions
• Prepares and reviews real estate leases and corresponding documents
• Facilitates the lease lifecycle from negotiation through execution/renewal/termination, following up routinely to reach objectives for each lease
• Responsible for lease administration, including inputting new leases into lease management software (Visual Lease), identifying and tracking critical dates and costs
• Ensures accurate and timely payments for base rent, common area maintenance, sales tax, and other rent-related expenses, negotiating better rates when appropriate
• Oversees Utilities’ accounts and payments including electric, gas, water, trash, and any services not covered by landlords
• Serves as Sublessor point of contact: collects payments, routes communication, etc.
• Coordinates Tenant Improvement Allowance (TIA) requests and payment collection
• Supports site selection; collects key property information, and evaluates sites based on established criteria
• Prepares site selection summaries to support site review with the Real Estate team approvals
• Maintains accurate Certificates of Insurance (COIs) for each property, ensuring proper coverage per each lease’s requirements
• Additional duties as assigned

Position Requirements/ Skills:

• High School Diploma or equivalent required;Associate's or Bachelor's degree in a related field preferred.
• 3+ years of Real Estate coordination or Lease Administration
• Account Management experience requiredAbility to direct, manage, and influence third-party vendors
• Proficient with Google Suite (Drive, Gmail, Docs, Sheets, Slides) for real-time collaboration.
• Exceptional interpersonal skills
• Excellent written and verbal communication skills; must be comfortable communicating with internal and external stakeholders
• Excellent organizational, time-management, and multi-tasking skills with strong attention to detail
• Strong critical thinking and problem-solving skills
• Must be results-oriented with a focus on quality execution and delivery
• Ability to obtain an Active Notary Public

Physical Requirements:

• Requires standing, walking, pushing, bending, kneeling, and reaching
• Ability to sit for extended periods of time
• Ability to operate a motor vehicle and have own means of transportation
• Ability and willingness to travel within the assigned market as determined by business needs

Key Attributes/ Skills:

• Has a contagious and positive work ethic, inspires others, and models the behaviors of core values and guiding principles
• An effective team player who contributes valuable ideas and feedback and can be counted on to meet commitments
• Is able to work within the Better Health environment by facing tasks and challenges with energy and passion
• Pursues activities with focus and drive, defines work in terms of success, and can be counted on to complete goals

Benefits:

• 8 paid company holidays per year
• Paid Time Off (PTO) - accrued from day one
• Medical, Dental & Vision insurance
• Teladoc virtual care
• Financial Protection
• 401(k) through Fidelity
• Wellbeing & Support
• Better Health Wellness ProgramEmployee Assistance Program (EAP)
• Parental leave
• Growth & Perks
• BHG University
• LinkedIn Learning
• Working Advantage

Organization

Better Health Group

Job ID

2026-3290