Lease Operations Analyst

DeWinter Group; San Francisco (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

DeWinter Group in San Francisco is seeking a Lease Operations Analyst to manage and optimize lease processes across our real estate portfolio, ensuring accuracy, compliance, and operational excellence.

You will collaborate with lease administration, finance, and legal, maintain trackers and reports, coordinate rent and related payments, onboard landlords, flag milestones, and support audits and process improvements.

Qualifications

• 3+ years of experience in lease operations, lease administration, accounts payable, or related real estate functions.
• Experience handling lease abstraction, record keeping, and financial review.
• Familiarity with lease management systems such as Zip or Visual Lease.

Responsibilities

• Support lease procurement, amendments, renewals, and change orders within lease management systems.
• Maintain and update trackers and reports related to lease statuses, approvals, and critical dates.
• Coordinate routine lease payments, including rent, deposits, taxes, and utilities, resolving discrepancies with stakeholders.
• Manage landlord and property-manager onboarding, collecting necessary documentation and setting up payment processes.
• Track and flag critical lease milestones such as commencement, expiration, and renewal dates.
• Prepare and follow up on lease notices, certificates of insurance, estoppels, and other post-execution items.
• Escalate delays, discrepancies, or risks to lease leadership efficiently and proactively.
• Support lease system audits, data accuracy, and process improvements.

Skills

Lease operations

Lease administration

Accounts payable

Real estate

Organization

Communication

Education

Bachelor’s degree in real estate, finance, business

Tools

Zip

Visual Lease

Job description

Lease Operations Analyst

Join a dynamic, fast-paced team supporting cutting-edge real estate operations within a renowned AI company. As a Lease Operations Analyst, you'll play a vital role in managing and optimizing lease processes, ensuring accuracy, compliance, and operational excellence across the organization’s real estate portfolio. This position offers a unique opportunity to contribute directly to strategic growth initiatives in an innovative environment, working closely with lease administration, finance, legal, and external partners.

Key Responsibilities:

• Support lease procurement, amendments, renewals, and change orders within lease management systems.


• Maintain and update trackers and reports related to lease statuses, approvals, and critical dates.


• Coordinate routine lease payments, including rent, deposits, taxes, and utilities, resolving discrepancies with stakeholders.


• Manage landlord and property-manager onboarding, collecting necessary documentation and setting up payment processes.


• Track and flag critical lease milestones such as commencement, expiration, and renewal dates, ensuring timely actions.


• Prepare and follow up on lease notices, certificates of insurance, estoppels, and other post-execution items.


• Escalate delays, discrepancies, or risks to lease leadership efficiently and proactively.


• Support lease system audits, data accuracy, and process improvements.

Required Skills:

• 3+ years of experience in lease operations, lease administration, accounts payable, or real estate-related functions.


• Proven ability to handle lease abstraction, record keeping, and financial review.


• Proficiency with lease management and accounting systems such as Zip, Visual Lease, or similar platforms.


• Strong organizational skills with exceptional attention to detail.


• Excellent communication skills, both written and verbal.


• Experience managing multiple deadlines and coordinating with internal teams and external partners.


• Competent with spreadsheets, trackers, and reporting tools.

Nice to Have Skills:

• Experience in commercial real estate, international payments, indirect tax, or audit disciplines.


• Familiarity with lease analysis, audit controls, or evidence retention.


• Prior exposure to legal or compliance documentation related to leasing.

Preferred Education & Experience:

• Bachelor’s degree in real estate, finance, business, or a related field.


• 3+ years working within lease operations, lease administration, or related fields in a corporate environment.

Other Requirements:

• This role is hybrid; candidates should be available to work at our SF-based office location on selected days (Mon/Tues/Wed).


• Ability to operate in a fast-changing environment, raising issues proactively and communicating effectively.


• Experience with lease management systems and post-execution lease processes.

Elevate your career by supporting innovative real estate operations in a forward-thinking company, ensuring seamless lease management and operational excellence at every stage.