Leasing Associate

Caruso; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Caruso is seeking a Leasing Associate to support the Leasing team with review, abstraction, and administration of lease agreements and related documents, ensuring data accuracy and compliance across real estate operations.

The role works with attorneys, brokers, tenants, and internal teams to execute leases, track critical dates, maintain Yardi Retail Manager data, and contribute to process improvements in contract management.

Qualifications

• Minimum of 2 years’ experience in lease administration or a related real estate support role.
• Proficiency with MS Office, Adobe Acrobat, and lease management software (Yardi preferred).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication with cross-functional teams.

Responsibilities

• Review, abstract, and summarize leases, amendments, and related documents.
• Prepare contract drafts, redlines, and correspondence for review.
• Track options, rents, security deposits, dates, and deadlines.
• Maintain and update Yardi Retail Manager and ensure data accuracy.
• Coordinate with attorneys, brokers, tenants, and internal teams to execute documents.
• Assist with occupancy reports and compliance schedules.
• Participate in leasing meetings and suggest process improvements.
• Process commission invoices and other financial obligations.
• Support continuous improvement of leasing processes.
• Perform other duties as assigned.

Skills

Lease administration

Attention to detail

MS Office

Adobe Acrobat

Yardi

Communication skills

Tools

Yardi Retail Manager

Adobe Acrobat

MS Excel

MS Word

Job description

The Leasing Associate plays a critical role in supporting the Leasing team through the review, abstraction, and administration of lease agreements and related legal documents. This position is ideal for candidates with strong lease administration experience, attention to detail, and an interest in real estate operations. The Leasing Associate will collaborate closely with internal teams and external partners to ensure the integrity of lease documentation, compliance with contractual obligations, and the smooth execution of leasing transactions.

ESSENTIAL FUNCTIONS:

• Review, abstract, and summarize lease agreements, amendments, and related legal documents to ensure accurate database entry and compliance with company standards.
• Support the negotiation and execution of new leases, renewals, and amendments by preparing contract drafts, redlines, and correspondence for internal and external review.
• Track and manage critical lease terms, including options, exclusivity clauses, security deposits, and key dates, ensuring all obligations are met and deadlines are monitored.
• Maintain and update the lease administration platform (e.g., Yardi Retail Manager), ensuring data integrity and timely reporting.
• Liaise with attorneys, brokers, tenants, and internal departments to facilitate the execution of lease documents and resolve contract-related questions.
• Assist with the preparation of occupancy reports, compliance schedules, and other leasing documentation as required.
• Participate in leasing meetings, providing insights on contract status, risk mitigation, and process improvements.
• Support the collection and processing of commission invoices, security deposits, and other financial obligations related to lease transactions.
• Contribute to the continuous improvement of leasing processes and systems, ensuring best practices in contract management and document control.
• Perform other duties as assigned to support the overall objectives of the Leasing department.

MINIMUM REQUIRED QUALIFICATIONS:

• Minimum of 2 years’ experience as a lease administrator, paralegal, contract administrator, or in a similar support role, with exposure to real estate or commercial/retail contracts.
• Proficiency in MS Office Suite (Word, Excel, Outlook), Adobe Acrobat, and lease administration software (Yardi preferred).
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to interface effectively with legal, financial, and operational teams.
• Proactive, self-motivated, and committed to continuous learning and process improvement.
• Knowledge of the retail or real estate industry is a plus.