Lease Administrator

Corporate Tools LLC; Spokane, Post Falls (WA, ID); Hybrid; USD 36,000 - 43,000; Full time

Job summary

Corporate Tools LLC is seeking a Lease Administrator to join our growing Real Estate team and keep the portfolio running smoothly.

You will track lease terms and critical dates, review billings, manage tenant leads and marketing, and own rent collection while coordinating with Accounting, Legal, and Property Managers.

This role requires a highly organized self-starter who can manage deadlines and support growth across states.

Qualifications

• 1–3+ years in lease administration or property management.
• Knowledge of CAM, TI allowances, rent rolls, and legal docs.
• Experience managing leasing pipeline and rent collection.
• Highly organized with ability to track deadlines across a growing portfolio.
• Fluency with technology; strong written and verbal communication.

Responsibilities

• Track and manage lease terms and critical dates across the portfolio.
• Review lease billings (CAM, tax, insurance) and resolve discrepancies.
• Prepare renewal notices, amendments, and lease communications; support negotiations.
• Manage inbound tenant leads, leasing pipeline, and marketing for available spaces.
• Own rent collection; invoicing tenants, follow up on late payments, keep accounts current.
• Coordinate with Accounting, Legal, and Property Managers on approvals and questions.
• Report on key lease terms, deadlines, rent status, and leasing activity for leadership.

Skills

Lease administration

Tenant relationships

Rent collection

Organization

Communication

Tools

Lease management software

Job description

Corporate Tools owns buildings across the country that not only support our internal teams, but we also lease open spaces to tenants. We're searching for a Lease Administrator to join our growing Real Estate team who can keep it all running smoothly.

You'll manage our lease portfolio end to end: tracking every date and term, keeping tenant leads moving, helping market our available space, making sure rent actually gets collected, and keeping our internal real estate team from ever being surprised by a deadline. If you like bringing order to a portfolio, and you don't mind wearing a few different hats to do it, we'd like to meet you.

Wage

$26-$31/hour DOE

100% employer-paid medical, dental and vision for employees

Annual review with raise option

22 days Paid Time Off accrued annually, and 4 holidays

After 3 years, PTO increases to 29 days. Employees transition to flexible time off after 5 years with the company not accrued, not capped, take time off when you want

The 4 holidays are: New Year's Day, Fourth of July, Thanksgiving, and Christmas Day

Up to 6% company matching 401(k) with no vesting period

Quarterly allowance

Use to make your remote work set up more comfortable, for continuing education classes, a plant for your desk, coffee for your coworker, a massage for yourself... really, whatever

Open concept office with friendly coworkers

Creative environment where you can make a difference

No dumb benefits like free dog walking on the weekends that snobby hipster places have to make you feel cool, but mathematically won't cost the company much money because you won't use it

Trail Mix Bar oh yeah

Responsibilities

• Track and manage lease terms, critical dates, and renewal options across the portfolio, and keep everything organized in our lease database and files
• Review lease billings (CAM, tax, insurance, and other operating expenses) and resolve discrepancies with tenants or vendors
• Prepare renewal notices, amendments, and lease correspondence, and support negotiations alongside our internal real estate team
• Manage inbound tenant leads, leasing pipeline, and marketing for our available spaces
• Own rent collection. Invoicing tenants, following up on late payments, and keeping accounts current
• Coordinate with Accounting, Legal, and Property Managers on lease approvals, payments, and related questions
• Report on key lease terms, deadlines, rent status, and leasing activity for leadership, and support due diligence as we grow into new states

Requirements

• 1-3+ years of experience in lease administration, property management, or a similar real estate role. Ideally including tenant relationships or rent collection, not just paperwork
• Strong working knowledge of commercial lease language (CAM, TI allowances, rent rolls) and comfort reading and interpreting legal documents
• Experience managing a leasing pipeline and vacant space marketing, plus handling rent collection or accounts receivable
• Highly organized, with a proven ability to track many moving deadlines and workstreams across a large, growing portfolio
• Fluency in technology
• Strong written and verbal communication skills, and a self-starter mindset that doesn't need much hand-holding

Why Work Here

Some people find spreadsheets and legal documents tedious. You find them satisfying. You're the person who actually enjoys knowing exactly where things stand... which lease renews next, which tenant lead needs a follow-up, and which rent payment is late.

You won't be the one closing the big deal, but nothing happens without you. You're the reason our internal real estate team can move fast and trust that nothing's falling through the cracks behind them. If staying two steps ahead of a growing, slightly unconventional portfolio sounds like your kind of challenge, this could be a perfect fit!