Lease Compliance & Coordination Specialist

Newmark; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Newmark in New York seeks a leasing administrator to coordinate applications, leases, renewals, and rent-regulated documentation across the firm’s residential portfolio. You will work with residents, brokers, and staff to ensure accurate records and timely actions.

Responsibilities include managing MRI data, preparing lease documents, tracking renewals, and communicating status. A detail‑oriented, confidential professional with NY leasing knowledge is needed; experience with rent-stabilized

Qualifications

• Two or more years of experience in residential leasing, lease administration, property management support, or a closely related role.
• Hands-on experience administering New York rent-stabilized leases and rent-controlled tenancies, including documentation, rent adjustments, notices, recordkeeping, and renewal procedures where applicable.
• Strong attention to detail and ability to organize documents, maintain accurate records, and meet competing deadlines.
• Clear written and verbal communication skills, professional judgment, and a customer-service approach when working with applicants, residents, brokers, and colleagues.
• Proficiency in Microsoft Excel, Outlook, and Word, with ability to learn property management and electronic-signature systems.
• Ability to handle personal and financial information discreetly and follow established approval procedures.
• High school diploma or equivalent.

Responsibilities

• Respond to leasing inquiries, track applications, collect required documentation, and coordinate screening and approvals in accordance with established policies.
• Prepare new leases, renewals, riders, and related documents using approved forms and terms; route documents for review and signature; and maintain complete electronic lease files.
• Maintain lease-expiration and renewal schedules; coordinate timely renewal communications.
• Support administration of rent-stabilized leases and rent-controlled tenancies, tracking deadlines and coordinating with management and legal counsel.
• Enter and verify resident, unit, lease, rent, and renewal data in MRI or the designated system; verify entries against executed documents.
• Serve as a point of contact for application status, documentation requirements, lease execution, and move-in coordination; escalate issues as needed.
• Maintain availability reports and coordinate showing schedules; communicate unit-readiness updates with building staff.
• Coordinate move-in/move-out scheduling, required documentation, and insurance submissions where applicable.
• Confirm receipt of payments with accounting; communicate lease charges and concessions; resolve discrepancies between documents and system records.
• Prepare leasing activity, vacancy, renewal, and occupancy reports; flag missing documents and upcoming deadlines.

Skills

Communication

Attention to detail

Customer service

Confidentiality

Education

High school diploma or equivalent

Tools

MRI property management software

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Newmark in New York seeks a leasing administrator to coordinate applications, leases, renewals, and rent-regulated documentation across the firm’s residential portfolio. You will work with residents, brokers, and staff to ensure accurate records and timely actions.

Responsibilities include managing MRI data, preparing lease documents, tracking renewals, and communicating status. A detail‑oriented, confidential professional with NY leasing knowledge is needed; experience with rent-stabilized