Residential Lease Admin: NYC Compliance & Operations

Rose Associates Inc.; New York (NY); On-site; USD 43,000 - 46,000; Full time

Benefits offered by this job

Incentive compensation opportunities

Comprehensive benefits package

Job summary

Rose Associates Inc. seeks a detail-oriented Lease Administrator to support administration and management of residential lease agreements across our portfolio.

You will oversee lease preparation, renewals, modifications, and related documentation, ensuring accuracy, compliance, and proper maintenance throughout the resident lifecycle. Work with property management teams, residents, and internal departments to maintain organized lease files, coordinate renewals and move-ins/outs, and monitor

Qualifications

• At least 1 year of residential real estate lease administration experience.
• Familiarity with New York City Rent Stabilization laws.
• Proficiency with Microsoft Office and property management platforms (iLuvLeasing, On-Site, Yardi).
• Strong attention to detail and organizational skills.

Responsibilities

• Oversee the preparation, review, and execution of residential lease agreements, ensuring documentation is complete, accurate, and compliant.
• Maintain organized lease files and supporting documentation.
• Serve as a point of contact for residents and property management regarding lease inquiries, renewals, modifications.
• Coordinate lease renewals, including negotiations and required documentation.
• Manage lease terminations and ensure records are completed accurately and in a timely manner.
• Monitor and track rent payments, adjustments, concessions, and other financial details.
• Review vacancy leases for accuracy and interpret residential lease documents.
• Coordinate resident move-ins and move-outs, including security deposits and related documentation.
• Process annual apartment registrations and generate lease renewals while monitoring upcoming expirations and ensuring timely follow-up.
• Maintain accurate resident and lease information in property management systems and generate reports related to lease status, expirations, and other metrics.
• Stay informed of applicable local, state, and federal regulations affecting residential lease administration, including New York City Rent Stabilization requirements.
• Coordinate with legal counsel and internal departments on lease-related questions and compliance matters.
• Partner with property management teams to resolve resident inquiries and provide guidance regarding lease terms and documentation.
• Maintain an on-site presence and move throughout the property as needed to communicate with residents and staff.
• Perform additional responsibilities as needed to support the lease administration and property management teams.

Education

New York State Real Estate License

Tools

iLuvLeasing

On-Site

Yardi

Job description

Rose Associates Inc. seeks a detail-oriented Lease Administrator to support administration and management of residential lease agreements across our portfolio.

You will oversee lease preparation, renewals, modifications, and related documentation, ensuring accuracy, compliance, and proper maintenance throughout the resident lifecycle. Work with property management teams, residents, and internal departments to maintain organized lease files, coordinate renewals and move-ins/outs, and monitor