Lease & Asset Administrator — Real Estate Ops

eBSI Export Academy; United States; Remote; USD 90,000 - 120,000; Full time

Job summary

Anywhere Talent is seeking an Asset & Lease Manager for our U.S. retail portfolio. You will abstract leases, maintain calendars, file documents, and ensure accurate rent records. The role requires strong attention to detail and experience with CAM, tax, and insurance pass-throughs.

You will collaborate with property managers, support audits, prepare approvals, and generate recurring reports while developing SOPs and mentoring a future associate.

Qualifications

• 4+ years in U.S. retail or commercial lease administration.
• Able to read and abstract U.S. shopping-center leases with CAM, tax and insurance pass-throughs.
• Working knowledge of CAM and real estate tax reconciliations and audit relations.
• Experience managing certificates of insurance against lease requirements.
• Advanced Excel skills and strong English communication.
• Preferred: degree in Accounting, Finance, Real Estate, Business or Law.

Responsibilities

• Abstract every executed lease and amendment into the lease database.
• Maintain the critical date calendar (options, renewals, termination rights, TI deadlines, insurance renewals).
• Route and file leases, amendments, estoppels, SNDAs and consents; keep an indexed digital lease file.
• Set up rent records at commencement; keep escalations and abatements current.
• Validate monthly billing (base rent, CAM, tax, insurance, percentage rent) against the lease; prepare payment file for Accounting.
• Manage outsourced CAM and tax audit; review findings against the lease; track claims to credit/refund.
• Screen year-end reconciliations; correct errors promptly.
• Track real estate tax bills and assessments; flag protest candidates.
• Issue and maintain certificates of insurance per lease requirements.
• Monitor landlord obligations; issue notices when unmet.
• Maintain W-9s and payment instructions with controls on banking changes.
• Support franchisor and lender consent, estoppel and reporting requests.
• Act as day-to-day contact for property managers on statements and reconciliations.
• Prepare and file TI allowance draw packages and track through receipt.
• Support back-charge claims and portfolio events (openings, relocations, assignments, subleases).
• Produce recurring reports (critical dates, rent roll, occupancy costs, audit savings, insurance compliance).
• Write and maintain SOPs; help train/supervise a future associate.

Skills

Advanced Excel

Lease abstraction

CAM reconciliations

English proficiency

Attention to detail

Lease software

Education

Accounting/Finance degree

Real Estate/Law degree

Tools

Lease platform software

e-signature tools

ERP/AP system

Job description

Anywhere Talent is seeking an Asset & Lease Manager for our U.S. retail portfolio. You will abstract leases, maintain calendars, file documents, and ensure accurate rent records. The role requires strong attention to detail and experience with CAM, tax, and insurance pass-throughs.

You will collaborate with property managers, support audits, prepare approvals, and generate recurring reports while developing SOPs and mentoring a future associate.