Lease Administrator — Real Estate Portfolio

Apex Service Partners, LLC; Irving (TX); On-site; USD 65,000 - 75,000; Full time

Job summary

Apex Service Partners, LLC is seeking a Lease Administrator to manage a portfolio of commercial leases, ensuring data accuracy, critical dates, and financial obligations. The role supports Real Estate operations with renewals, site acquisitions, and landlord communications, requiring strong analytical skills and attention to detail.

The position focuses on lease data integrity, reporting, and collaboration with accounting, brokers, and internal teams to optimize occupancy costs and compliance.

Qualifications

• Bachelor’s degree or related field preferred.
• 2–3 years of commercial lease administration experience.
• Strong understanding of lease terminology and abstraction.
• Experience with industrial/flex/office portfolios.
• Proficient in MS Excel, Outlook, Word, PowerPoint.
• Familiarity with lease accounting standards (ASC 842/IFRS) is a plus.

Responsibilities

• Review and interpret commercial lease agreements, amendments, renewals, and related documents.
• Maintain accurate lease data in the administration system and track critical dates.
• Verify rent obligations, CAM, operating expenses, taxes, and insurance.
• Coordinate lease commencements, renewals, relocations, and terminations.
• Support budgeting, forecasting, and financial reporting related to occupancy costs.
• Collaborate with Accounting to ensure accurate rent payments and accruals.
• Prepare lease summaries and portfolio reports for decision-making.

Skills

Analytical skills

Attention to detail

Communication (written and verbal)

MS Office proficiency

Lease software experience

Multi-project management

Education

Bachelor’s degree in business/Real Estate/Finance/Accounting

Tools

CoStar Lease Administration

Visual Lease

LeaseHarbor

Job description

Apex Service Partners, LLC is seeking a Lease Administrator to manage a portfolio of commercial leases, ensuring data accuracy, critical dates, and financial obligations. The role supports Real Estate operations with renewals, site acquisitions, and landlord communications, requiring strong analytical skills and attention to detail.

The position focuses on lease data integrity, reporting, and collaboration with accounting, brokers, and internal teams to optimize occupancy costs and compliance.