Asset & Lease Manager

Any Where Talent; United States; Remote; USD 90,000 - 120,000; Full time

Job summary

Anywhere Talent is seeking an Asset & Lease Manager for our U.S. retail portfolio. You will abstract leases, maintain calendars, file documents, and ensure accurate rent records. The role requires strong attention to detail and experience with CAM, tax, and insurance pass-throughs.

You will collaborate with property managers, support audits, prepare approvals, and generate recurring reports while developing SOPs and mentoring a future associate.

Qualifications

• 4+ years in U.S. retail or commercial lease administration.
• Able to read and abstract U.S. shopping-center leases with CAM, tax and insurance pass-throughs.
• Working knowledge of CAM and real estate tax reconciliations and audit relations.
• Experience managing certificates of insurance against lease requirements.
• Advanced Excel skills and strong English communication.
• Preferred: degree in Accounting, Finance, Real Estate, Business or Law.

Responsibilities

• Abstract every executed lease and amendment into the lease database.
• Maintain the critical date calendar (options, renewals, termination rights, TI deadlines, insurance renewals).
• Route and file leases, amendments, estoppels, SNDAs and consents; keep an indexed digital lease file.
• Set up rent records at commencement; keep escalations and abatements current.
• Validate monthly billing (base rent, CAM, tax, insurance, percentage rent) against the lease; prepare payment file for Accounting.
• Manage outsourced CAM and tax audit; review findings against the lease; track claims to credit/refund.
• Screen year-end reconciliations; correct errors promptly.
• Track real estate tax bills and assessments; flag protest candidates.
• Issue and maintain certificates of insurance per lease requirements.
• Monitor landlord obligations; issue notices when unmet.
• Maintain W-9s and payment instructions with controls on banking changes.
• Support franchisor and lender consent, estoppel and reporting requests.
• Act as day-to-day contact for property managers on statements and reconciliations.
• Prepare and file TI allowance draw packages and track through receipt.
• Support back-charge claims and portfolio events (openings, relocations, assignments, subleases).
• Produce recurring reports (critical dates, rent roll, occupancy costs, audit savings, insurance compliance).
• Write and maintain SOPs; help train/supervise a future associate.

Skills

Advanced Excel

Lease abstraction

CAM reconciliations

English proficiency

Attention to detail

Lease software

Education

Accounting/Finance degree

Real Estate/Law degree

Tools

Lease platform software

e-signature tools

ERP/AP system

Job description

Asset & Lease Manager

Work Setup

• Full-time, Monday–Friday, night shift
• Must have a computer/laptop with a webcam
• Reliable high-speed internet

What You'll Do

• Abstract every executed lease and amendment (rent, escalations, CAM/tax/insurance terms, options, notice windows, exclusives, co-tenancy) into the lease database.
• Maintain the critical date calendar (options, renewals, termination rights, TI deadlines, insurance renewals, estoppels) and give advance notice.
• Route and file leases, amendments, estoppels, SNDAs and consents, and keep an indexed digital lease file.
• Set up rent records at commencement and keep escalations, amendments and abatements current.
• Validate every monthly billing (base rent, CAM, tax, insurance, percentage rent) against the lease before payment, and prepare the payment file for Accounting.
• Manage the outsourced CAM and tax audit, review findings against the lease, and track approved claims through to credit or refund.
• Screen year-end reconciliations on receipt and correct errors right away.
• Track real estate tax bills and assessments, verify pro-rata shares, and flag protest candidates.
• Issue and maintain certificates of insurance for every location to each lease's requirements.
• Monitor landlord obligations and put landlords on notice when they are unmet.
• Maintain W-9s, landlord and property manager records, and payment instructions, with verified controls on any banking changes.
• Support franchisor and lender consent, estoppel and reporting requests.
• Act as the day-to-day contact for property managers on statements, reconciliations, certificates and documents.
• Prepare and file TI allowance draw packages and track them through to receipt.
• Support back-charge claims and portfolio events such as closures, relocations, assignments and subleases.
• Keep the lease database accurate, and produce recurring reports (critical dates, rent roll, occupancy cost, audit savings, insurance compliance).
• Write and maintain SOPs, and help define, train and supervise a future associate role.

What We're Looking For

• 4+ years in U.S. retail or commercial lease administration, lease accounting or property accounting, ideally with multi-site portfolios
• Ability to read and accurately abstract U.S. shopping-center leases, including CAM, tax and insurance pass-throughs, caps, exclusions, options and notice requirements
• Working knowledge of CAM and real estate tax reconciliations, with the ability to spot improper charges and hold a position with landlords or audit firms
• Experience managing certificates of insurance against lease-specific requirements
• Advanced Excel
• Excellent written and spoken English for direct, professional correspondence with U.S. landlords and property managers
• Exceptional accuracy and follow-through, and comfort owning a deadline calendar where a missed date has real financial consequences
• Preferred: a degree in Accounting, Finance, Real Estate, Business or Law
• Preferred: experience with a lease administration platform, e-signature tools and an ERP/AP system
• Preferred: experience supporting a growing portfolio (new openings, TI collection) or working with a U.S.-based team from offshore

Anywhere Talent is proud to be an equal opportunity workplace. We are committed to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status

Salary: TBD at offer