Lease Administrator

SupportFinity™; California (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

SupportFinity™ is seeking a Lease Administrator in California to manage lease analysis and ensure accurate lease documentation. The ideal candidate will excel in organizational skills and possess proficiency in Microsoft Office programs.

Your responsibilities will include reviewing rent statements, maintaining lease administration software, and training other staff. Strong detail orientation and communication skills are essential for this role.

Qualifications

• Proficient with business computer programs, with solid skills and experience in Microsoft Office.
• Excellent organizational skills and strong attention to detail.
• Self-starting with strong prioritization ability.

Responsibilities

• Lease analysis and interpretation, focusing on maintenance responsibilities and rent increases.
• Review rent statements and common area expenses for accuracy.
• Maintain lease administration software with accuracy and changing priorities.
• Coordinate real estate document execution process including tracking.
• Track payments and maintain invoice files with the Accounting Department.

Skills

Microsoft Word

Microsoft Excel

Adobe Acrobat Professional

Database software or leasing software

Internet browsers and search engines

Organizational skills

Written communication skills

Verbal communication skills

Tools

Lease administration software

JD Edwards and related accounting software

Job description

Required Job Skills

Proficient with business computer programs, with solid skills and experience in

• Microsoft Word
• Microsoft Excel
• Adobe Acrobat Professional
• Database software or leasing software
• Internet browsers and search engines

Excellent organizational skills. Strong detail orientation. Excellent written and verbal communication skills. Self-starting. Prioritization ability. Strong follow through.

Responsibilities

• Lease analysis and interpretation, especially surrounding maintenance responsibilities, CAM definitions and caps, rent increases, audit rights, etc.
• Review rent statements and common area expenses, verifying for accuracy and balancing statements.
• Scan, abstract and bookmark new leases in preparation for upload into lease administration software.
• Accurately input and update major lease points and key lease dates in lease administration software. Maintain lease administration software at all times for accuracy and changing priorities.
• Create and maintain both electronic files and hard copy folders for leases and other critical documents and file all necessary documents regularly and timely.
• Coordinate real estate document execution process, including document execution and tracking through counter-execution and return.
• Maintain invoice files, and work with Accounting Department extensively to ensure timely payment.
• Accurately track payments for construction, construction management, architectural services and legal invoices, and provide regular reports.
• Accurately maintain and track rent roll for portfolio exceeding 300 locations.
• Interact with landlords verbally and through correspondence on a regular basis to discuss rent, charges, notices, payment methods, discrepancies and reconciliations.
• Train, guide and support other Lease Administrator staff to enable accuracy, efficiency and success of entire department.
• Request, maintain and upload Business Licenses, Certificates of Occupancy, and other permits.
• Prepare check requests for certain invoices.
• Assist with other tasks as they arise, related to new offices, real estate committees, facilities, etc.

Other Useful Skills

• Familiarity with General Office Equipment
• Familiarity with JD Edwards and related accounting software
• Successful interaction with municipal government and other bureaucratic agencies
• Notary public
• Experience with company intranets
• Typing and efficient 10-key data entry