Lease Administrator

Blit, Inc; Pittsburgh (Allegheny County); On-site; USD 50,000 - 70,000; Full time

Job summary

Blit, Inc is looking for a Lease Administrator in Pittsburgh to ensure database accuracy and timely reporting. The role involves managing daily operations, processing documents, and interacting with clients to resolve issues.

The ideal candidate must possess a bachelor’s degree and have experience in lease administration, alongside strong communication and math skills. Proficiency in Microsoft Office and lease administration software is also required.

Qualifications

• Good communication skills to discuss complex issues verbally and in writing.
• Intermediate math skills, including calculating CPI increases.
• Experience with database maintenance and spreadsheets.
• Able to use presentation software effectively.

Responsibilities

• Maintain accuracy of processed documents and data entry.
• Abstract and process new leases within required timeframes.
• Run monthly reports and interact with clients to resolve issues.
• Ensure data is entered accurately and handle document tracking.

Skills

Communication Skills

Mathematical Skills

Computer Skills

Presentation Skills

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

CoStar

Lease Administration Software (e.g., ManagePath, Visual Lease)

Job description

Position Overview

The Lease Administrator is responsible for the accuracy of the database information, timeliness of reporting internally and the facilitation of the day to day workflow requirements between the Portfolio Coordinator and the Account Manager. This person shall administer the normal, daily operations for the Client account, among other tasks.

General Job Responsibilities

• DocLog processing - Edit and maintain accuracy of “Processed By” dates; “Processing Note”; “Process Stage” fields
• Timely document processing - Abstracting and data entry of new leases, change forms, etc. within timeframes required per contract and/or doc log
• Identify invoices that do/do not match the rent forecast and resolve exceptions, including, if necessary, interaction with Landlords and client to resolve issues.
• Run and prepare monthly reporting, including Executive Summary narrative if needed /rent forecasts /funds requests
• Update database using quality assurance reporting, revised by the Account Manager and /or self-performed. Ensure data is entered accurately and completely
• Advise Account Managers of account status via document tracking tools
• Respond to Account Manager’s questions relating to changes in the portfolio and lease administration activity
• Participate in and complete project work as assigned
• Complete CPI /prorated rent adjustments and estoppel reviews
• Assist with Client deliverables such as submission of monthly reports and rent recommendations
• Answer client questions
• Other duties as requested/required

Minimum Requirements

Communication Skills – Medium

This person has good communication skills, including ability to discuss issues that are more complicated and defend a position both verbally and in writing. Comfortable interacting with Client.

Mathematical Skills – Medium

Intermediate math skills including calculating CPI increases, percentage change, etc. Some interpretive understanding.

Computer Skills – Medium

Database maintenance capabilities. Capability to create necessary spreadsheets and documents with analysis

Presentation Skills – Medium

Can attend a meeting as a resource to provide information about a point. Basic understanding of presentation software

Education, Training and Experience

• Bachelor’s degree from a four-year college or university or one to two years related experience and/or training; or equivalent combination of education and experience.
• Proficient with Windows software
• Proficient in Microsoft Office software (Word, Excel, PowerPoint, etc.)
• 1+ year experience in Lease Administration
• Experience with CoStar, ManagePath, Visual Lease, or other lease administration software

Proficiency Measurements

• Routine workflow is managed within SLA requirements.
• Processing targets are defined below as a guide:
  • Invoices = 20 per day
  • TPP invoices = 40 per day
  • New Leases = 4 per day
  • Change Forms = 10 per day
• 2 abstracts per week are expected.
• Abstracting and data entry reflects 98% accuracy related to major items (DDO) and Client Protocol; 95% for all items.
• All invoices initially processed prior to rent roll.
• All reports generated using procedures and delivered to Account and/or Relationship Manager at least one day prior to due date.
• Daily/weekly plans shared with Account Manager of status for routine tasks

Physical Requirements

• Ability to travel (minimal)

The physical demands and work environment that have been described is representative of those an employee encounters while performing essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

NOTE:

The job description is an overview of the functions, requirements and expectations for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.

Cresa is committed to developing and maintaining a diverse workforce. Cresa strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.