Lease Administration Analyst

Trandon Associates, Inc; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Trandon Associates, Inc. is seeking a seasoned Lease Administration Analyst to join our Real Estate team and ensure accurate lease portfolio management.

The ideal candidate will have strong knowledge of lease terms, financial components, and the ability to collaborate with cross-functional teams while leveraging AI tools to automate routine tasks and improve quality control. You will calculate tenant billings using MRI, analyze expenses, maintain filing systems, and support audits with precision.

Qualifications

• Bachelor's degree required.
• Commercial Real Estate experience is a must.
• 3-5 years of lease administration experience, preferably with retail properties.
• Strong knowledge of lease terms, legal language, and financial components.
• Proficiency with lease administration software such as MRI, JDE, Yardi, or similar.
• Excellent attention to detail and organizational skills.
• Ability to work independently and juggle multiple priorities.
• Thrives in a collaborative, detail-oriented team environment valuing accuracy, ownership, and continuous improvement.

Responsibilities

• Calculate and prepare tenant billings for CAM, Insurance, Utilities, and Real Estate Taxes using MRI software.
• Analyze and compare current and prior year expenses, providing variance explanations.
• Maintain organized, uniform billing support files per departmental guidelines.
• Research and resolve tenant billing disputes, including CAM and Tax audits.
• Collaborate with Accounting, Leasing, Tenant Coordination, Property Management, and Legal teams to interpret lease terms and address tenant matters.

Skills

Attention to detail

Independent work

Team collaboration

Education

Bachelor's degree

Tools

MRI

JDE

Yardi

Job description

Job Description

Major Real Estate company is seeking a seasoned Lease Administration Analyst to join their team and immediately contribute to accurate lease portfolio management. The ideal candidate will have extensive lease administration experience, a strong grasp of lease terms and compliance, and the agility to thrive in a dynamic, fast-paced environment. This role is key in supporting cross-functional teams by delivering precise lease data and leveraging AI tools to automate routine tasks and enhance quality control.

Responsibilities

• Calculate and prepare tenant billings for Common Area Maintenance (CAM), Insurance, Utilities, and Real Estate Taxes using MRI software.
• Analyze and compare current and prior year expenses, providing clear variance explanations.
• Maintain organized, uniform billing support files per departmental guidelines.
• Research and resolve tenant billing disputes, including CAM and Tax audits, ensuring timely revisions or escalation.
• Collaborate with Accounting, Leasing, Tenant Coordination, Property Management, and Legal teams to interpret lease terms and address tenant matters.
• Abstract, interpret, input, and analyze lease agreements, amendments, assignments, and related legal documents.
• Ensure billing accuracy and compliance with lease terms, including charge types, MRI expense pool setups, and calculation methods.
• Prepare and maintain weekly work status schedules for management review and effective task prioritization.
• Regularly monitor reconciliation tracking schedules to confirm timely completion.

Required Qualifications

• Bachelor’s degree required.
• Commercial Real Estate experience is a must.
• 3-5 years of lease administration experience, preferably with retail properties.
• Strong knowledge of lease terms, legal language, and financial components.
• Proficiency with lease administration software such as MRI, JDE, Yardi, or similar.
• Excellent attention to detail and organizational skills.
• Ability to work independently and juggle multiple priorities.
• Thrives in a collaborative, detail-oriented team environment valuing accuracy, ownership, and continuous improvement.

Preferred Qualifications

• Experience using AI tools (e.g., Claude, ChatGPT, Microsoft Copilot) in professional workflows.
• Skilled at prompting AI agents to produce lease abstracts, billing drafts, or variance analyses.
• Comfortable reviewing, validating, and correcting AI-generated results before submission.
• Interest in shaping and documenting AI-assisted workflows as the team expands this capability.