Lease Administrator

Swearingen Realty Group, LLC; Dallas (TX); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Swearingen Realty Group, LLC is seeking a Lease Administrator in Dallas, TX. This hybrid role manages day-to-day administration, tracking, and reporting for commercial lease portfolios, ensuring accuracy of lease data and timely client communication.

You will prepare landlord correspondence, reconcile operating expenses, and support portfolio mapping and data analysis to drive effective lease management. Strong Microsoft Office and Excel skills, basic accounting, and attention to detail are

Qualifications

• Proficient in Adobe and Microsoft Office with strong Excel skills.
• Intermediate accounting knowledge.
• Ability to prioritize tasks.
• Telephone communication skills.
• Identify problems and resolve conflicts.

Responsibilities

• Manage day-to-day administration, tracking, and management of commercial lease portfolios.
• Process leases into tracking systems and maintain lease files.
• Prepare reports for client reporting and reconcile operating expenses.
• Communicate with clients and landlords; coordinate documentation.
• Support special projects like portfolio mapping, data analysis, and reporting.

Skills

Attention to detail

Prioritization

Telephone communication

Problem identification

Education

Intermediate accounting

Tools

Adobe

Microsoft Office

Excel

Job description

Company Description

Swearingen Realty Group, LLC is a privately held commercial real estate firm specializing in exclusive tenant representation and corporate real estate services. Since 1972, the firm has delivered comprehensive real estate solutions designed to help clients operate more profitably and efficiently. Swearingen’s “Single Point of Contact” business model provides clear accountability while giving clients access to a global team of experts. The company is built on principles of quality, integrity, and expertise, with a strong focus on trust, long-term relationships, and value-added cost-saving services. Team members are known for being dedicated, collaborative, and creative, all working toward smart real estate solutions.

Key Responsibilities

The Lease Administrator is a hybrid position based in Dallas, TX and is responsible for the day-to-day administration, tracking, and management of commercial lease portfolios. This role ensures the accuracy and integrity of lease data by processing and entering leases into multiple tracking and reporting systems, maintaining lease files, abstracting lease documents, and uploading all lease-related information into company database software. The Lease Administrator regularly generates reports for database maintenance and client reporting, reviews monthly invoices for compliance with lease terms, reconciles operating expense charges and accounting discrepancies, and processes credits associated with leases and subleases.

In addition, this position serves as a key liaison between clients and landlords, facilitating communication, coordinating documentation, and ensuring all correspondence and records accurately reflect lease obligations and requirements. The Lease Administrator prepares and tracks client-specific landlord correspondence, follows up on outstanding documentation, and works closely with internal teams to maintain accurate records and support client needs. This role also assists with special projects as requested by clients, including portfolio mapping, reporting, data analysis, and other initiatives that support effective lease administration and real estate portfolio management. Success in this position requires exceptional attention to detail, strong organizational and analytical skills, and the ability to manage multiple priorities while delivering a high level of client service.

Qualifications

• Proficient in Adobe and Microsoft Office (with strong skills in Excel)
• Intermediate accounting
• Ability to prioritize
• Telephone communication
• Identify problems and solve potential conflicts