Senior Lease Administrator

Cresa; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Cresa in the United States seeks a Lease Administrator reporting to an Account Manager or Director/Principal to ensure accurate lease data, timely client reporting, and efficient day-to-day operations. The role requires ability to abstract lease documents and maintain databases, while ensuring SLA compliance and effective communication with landlords and clients.

Responsibilities include invoicing, annual reports, and supporting training of new team members, with a focus on process improvements

Qualifications

• Able to independently abstract lease documents and perform quality control reviews.
• Ensure accurate lease data entry and database maintenance.
• Strong communication and stakeholder engagement skills.
• Attention to detail and analytical thinking.

Responsibilities

• Abstract and review lease documents, update lease data in the real estate system.
• Ensure compliance with client SLAs and workflow standards.
• Process invoices and resolve rent forecast discrepancies.
• Communicate with landlords, property managers, and clients as needed.
• Prepare and deliver monthly/quarterly/annual reports and rent recommendations.
• Support onboarding and training of new team members.
• Maintain client procedures and documentation.

Tools

CoStar

ManagePath

Visual Lease

Job description

The Lease Administrator reports to an Account Manager or Director/Principal depending on the client account, ensures the accuracy of the database information, timeliness of reporting to the client, the efficient management of day-to-day operations between the Company and the client, and directs and controls the normal, daily operations for the client account, among other tasks.

General Job Responsibilities

• Ability to independently and accurately abstract and perform quality control reviews of lease documents, including updating and maintaining of lease data in applicable real estate management system(s).
• Independently ensure compliance with client SLA’s and/or CLA best practices, including proper entry into the CLA document workflow system.
• Perform timely and accurate document processing, ensuring compliance with lease-level requirements within timeframes required per contract and/or CLA standards
• Identify invoices that do/do not match the rent forecast and resolve exceptions, including, if necessary, interaction with Landlords and client in order to resolve issues.
• Communicate with both internal and external stakeholders, including requests from clients and/or management; ability to interact with landlords and property managers.
• Complete CPI /prorated rent adjustments and estoppel reviews
• Perform desktop reviews of all operating expense reconciliations focusing on client savings opportunities and compliance with lease requirements.
• Assist with Client deliverables such as submission of monthly/quarterly/annual reports, including monthly non-financial and financial reports and rent recommendations.
• Ability to appropriately and proactively manage multiple priorities, including multiple clients.
• Participate in and complete project work as assigned
• Assist manager with training of new team members on standard practices as well as client-specific practices.
• Establish and maintain documented client procedures and protocol at onboarding and quarterly or as needed
• Independently prepare, review and deliver internal / external reports and deliverables, as documented in procedures with analysis / footnotes; elevate new service requests
• Update Internal Systems (Client Master Listing, BOX, DocLog etc.) monthly or as change dictates
• Excellent communication skills. Capable of discussing issues that are more strategic and defend a position both verbally and in writing, and act as a resource in meetings.
• Intermediate math skills including ability to calculate CPI increases, percentage change, etc., some interpretive understanding.
• Intermediate computer and database maintenance capabilities.
• Ability to create necessary spreadsheets and documents with analysis in software (i.e., Excel)
• Can arrange and participate in meetings as required.
• 2-4 years experience in Lease Administration
• Experience with CoStar, ManagePath, Visual Lease, or other lease administration software

Physical Requirements

• Ability to travel (minimal)

The physical demands and work environment that have been described is representative of those an employee encounters while performing essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

NOTE: The job description is an overview of the functions, requirements and expectations for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.

Cresa is committed to developing and maintaining a diverse workforce. Cresa strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.