Learning & Development Operations Coordinator

Medline; Corcoran (MN); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Employee benefits package

Job summary

Medline in Minnesota is seeking an organized Learning & Development coordinator to provide end-to-end administrative support for day-to-day operations and to help produce focused learning experiences. You will manage LMS enrollments, coordinate training logistics, prepare materials, handle purchasing/payments, and generate reports to track compliance and progress.

This role requires at least two years of admin experience in L&D, strong MS Office skills, and a detail-oriented, collaborative

Qualifications

• Education: High school diploma or equivalent.
• Work Experience: At least 2 years of administrative or support experience in Learning & Development or related role.
• LMS Administration experience.
• Proficient in Microsoft Office applications.
• Strong verbal and written communication skills are necessary to interact effectively with all levels within the organization.
• Meticulous attention to detail with excellent time-management skills.
• Strong project management skills to drive initiatives to completion and manage fast-changing priorities.

Responsibilities

• Manage enrollments and attendance/completion of learning activities in the LMS.
• Enter and maintain course information
• Assist with training registration requests
• Track and maintain employee training records in system
• Run regular and ad hoc reports from the system
• Manage logistics for training activities including scheduling classes, reserving rooms and needed resources, organize training rooms before and after class, arrange catering
• Coordinate and schedule trainers (internal and external)
• Organize and prepare participant workbook materials including handouts, case studies, role plays, videos, etc., to support trainers.
• Print class rosters for trainers
• Manage vendor invoices, submit charge back request to Accounts Payable
• Track and maintain employee training records in system. Run regular and ad hoc reports from the system and report training data
• Analyze and report financial data associated with training including budgets, actual spend and estimates to completions.
• Support the training administrative activities required to partner with shared services and external vendors
• Manage purchasing/payment operations for L&D programs that utilize external vendors
• Oversee tactical deliverables from contractors
• Facilitate training class communications: Distribute pre-class assignments, ensure approvals, distribute invitations and reminders to participants
• Ensure participants complete required pre- and post- class work and/or tests
• Distribute training evaluations and other follow-up materials
• Lead and facilitate new hire activities: Weekly orientation, coordinate speakers/videos, present company information and address questions; coordinate bi-monthly tours and quarterly mixers; connect new hires with needed resources
• Administer new hire and hiring manager surveys regarding recruiting and on-boarding process and compile reports
• Facilitate specific learning programs as requested.

Skills

LMS Administration

Interpersonal skills

Microsoft Office proficiency

Verbal and written communication

Time management

Project management

Education

High school diploma or equivalent

Tools

LMS software

Microsoft Office Suite

Purchasing systems

Job description

Medline in Minnesota is seeking an organized Learning & Development coordinator to provide end-to-end administrative support for day-to-day operations and to help produce focused learning experiences. You will manage LMS enrollments, coordinate training logistics, prepare materials, handle purchasing/payments, and generate reports to track compliance and progress.

This role requires at least two years of admin experience in L&D, strong MS Office skills, and a detail-oriented, collaborative