Senior Training Coordinator

Medline Industries, Inc.; Carteret (NJ); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health insurance

401(k) contributions

Paid time off

Employee Assistance Program

Job summary

Medline Industries, LP is seeking an administrative coordinator to support Learning & Development operations in Carteret, NJ. The role focuses on LMS management, training logistics, and vendor coordination to ensure timely delivery of learning programs.

The position involves maintaining training records, producing reports, handling registrations, and supporting new hire orientation and onboarding activities. A minimum of two years of related experience is expected.

Qualifications

• Must have at least 2 years of administrative or support experience in Learning & Development or related role.
• Experience with LMS administration.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage enrollments and attendance in the LMS and track training completion.
• Enter and maintain course information and assist with training registrations.
• Track training records and generate reports from the system.
• Handle training logistics: schedule classes, book rooms, arrange catering, coordinate trainers.
• Process vendor invoices and manage purchasing/payments for L&D programs.
• Prepare participant materials and manage communications for training sessions.
• Support new hire orientation and onboarding activities.

Skills

LMS Administration

Interpersonal skills

Communication

Time management

Project management

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job Summary

Provide end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences.
Coordinate and execute training logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs.

Job Description

MAJOR RESPONSIBILITIES:

• Manage enrollments and attendance/completion of learning activities in the learning management system (LMS):
• Enter and maintain course information
• Assist with training registration requests
• Track and maintain employee training records in system
• Run regular and ad hoc reports from the system
• Manage logistics for training activities including:
• Schedule classes, reserve rooms and needed resources, organize training rooms before and after class, arrange catering
• Coordinate and schedule trainers (internal and external)
• Organize and prepare participant workbook materials including handouts, case studies, role plays, videos, etc., to support trainers.
• Print class rosters for trainers
• Manage vendor invoices, submit charge back request to Accounts Payable
• Data/Reporting:
• Track and maintain employee training records in system. Run regular and ad hoc reports from the system and report training data
• Analyze and report financial data associated with training including budgets, actual spend and estimates to completions.
• Vendors/Contractors:
• Support the training administrative activities required to partner with shared services and external vendors
• Manage purchasing/payment operations for L&D programs that utilize external vendors
• Oversee tactical deliverables from contractors
• Facilitate training class communications:
• Distribute pre-class assignments, ensure approvals, distribute invitations and reminders to participants
• Ensure participants complete required pre- and post- class work and/or tests
• Distribute training evaluations and other follow-up materials
• Lead and facilitate new hire activities:
• Weekly orientation: prepare room and materials, coordinate speakers/videos, present company information and address questions.
• Coordinate bi-monthly tours and quarterly "mixers". Connect new hires with needed resources and address their questions.
• Administer new hire and hiring manager surveys regarding recruiting and on-boarding process and compile reports
• Facilitate specific learning programs as requested.

MINIMUM JOB REQUIREMENTS:

Education:

• High school diploma or equivalent.

Certification / Licensure:

• n/a

Work Experience:

• At least 2 years of administrative or support experience in Learning & Development or related role.

Knowledge / Skills / Abilities:

• LMS Administration experience.
• Interpersonal skills; ability to build alliances with leadership and vendors to gain commitment and implement learning programs.
• Proficient in Microsoft Office applications.
• Strong verbal and written communication skills are necessary to interact effectively with all levels within the organization.
• Meticulous attention to detail with excellent time-management skills.
• Strong project management skills to drive initiatives to completion and manage fast-changing priorities.

PREFERRED JOB REQUIREMENTS:

Education:

• None

Certification / Licensure:

• None

Work Experience:

• Prior experience as a learning & development coordinator.
• Prior corporate business experience.
• Learning facilitation experience.

Knowledge / Skills / Abilities:

• None

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position:

$23.25 - $33.75 Hourly

The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. For a more comprehensive list of our benefits please click here.

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging pagehere.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.