Lead Public Records & Discovery Analyst

State of Washington; Lacey (WA); On-site; USD 95,000 - 135,000; Full time

Job summary

The State of Washington's Department of Social and Health Services (DSHS) Division of Vocational Rehabilitation seeks a Forms and Records Analyst 3 to lead complex public records coordination, manage legal discovery, and oversee records retention across the division.

As the lead public records coordinator, you will triage requests, redact information, coordinate with the AGO, and ensure compliance with state and federal privacy requirements.

Qualifications

• Bachelor’s degree and two years of experience in forms and/or records management.
• High school diploma or equivalent and six years of experience in forms and/or records management.
• Equivalent education/experience will substitute year for year.

Responsibilities

• Coordinate complex public records requests under Washington's Public Records Act (RCW 42.56).
• Interpret and practice the federal and state rules and policies that apply to the protection, use, and release of personal information as cited in the Rehabilitation Act of 1978 and the Code of Federal Regulations part 361.38.
• Provide division-wide guidance and information to staff and to the public.
• Assists DVR staff in identifying records responsive to the request, identifies, and redacts information exempt from disclosure, provides records to the requestor, and retains records related to the requests in accordance with records retention requirements.
• Searches, compiles, organizes, and scans responsive records for public disclosure, and other records requests.
• Review validity of authorizations; monitor responses to exercise client privacy rights.
• Use identified DSHS software in support of the search and provision of public records.
• Implement and coordinate the divisions public records program to ensure compliance.
• Identify records requests problems and recommend practical solutions.
• Assess training needs related to public records management.
• As the DVR designated lead public records coordinator, serves as the primary link with the DSHS public records officer and coordinators for other parts of DSHS.
• Designated subject matter expert in preparing and handling the issues related to litigation holds, issuing litigation holds to the appropriate staff, collecting records relevant to litigation, and providing input and records to the Attorney General’s Office (AGO).

Education

Bachelor’s degree in forms and/or records management

High school diploma or equivalent

Job description

The State of Washington's Department of Social and Health Services (DSHS) Division of Vocational Rehabilitation seeks a Forms and Records Analyst 3 to lead complex public records coordination, manage legal discovery, and oversee records retention across the division.

As the lead public records coordinator, you will triage requests, redact information, coordinate with the AGO, and ensure compliance with state and federal privacy requirements.