Lead Human Resource Coordinator

Finance Professionals; Minneapolis (MN); Hybrid; USD 34,000 - 45,000; Full time

Job summary

FP Inc. is seeking an HR Administrator in Minneapolis for a hybrid 12-month assignment. You will handle onboarding, offer letters, I-9 input, and employee file preparation, while coordinating background checks and visa/immigration matters with legal counsel.

The role requires 5–9 years of HR experience, strong attention to detail, and professionalism handling confidential information. Salary ranges from $25 to $33 per hour with a supportive team environment.

Qualifications

• 5-9 years HR experience in a relevant role.
• Experience in a fast-paced work environment.
• SHRM Designation is a plus.

Responsibilities

• Onboard new hires: pre-screening, contracts, background checks, and I-9 processing.
• Process onboarding paperwork and ensure timely SAP data updates.
• Review background checks and resolve discrepancies with third-party admin.
• Coordinate visa/immigration related issues with legal counsel.
• Prepare and process invoices; generate reports as requested.
• Assist with year-end processes and special HR projects.
• Provide backup support to HR colleagues and maintain confidentiality.

Skills

HR experience

Onboarding

Background checks

Documentation

Education

High School Diploma or GED

Tools

SAP

Job description

JOB DESCRIPTION

Location: Hybrid | Minneapolis, MN, USA ·

Duration: 12 months

Our client, a leading financial institution in Minneapolis, MN, USA · is looking for a Human Resources Administrator to process new hires, including preparing offer letters, obtaining position numbers, inputting on the orientation schedule and preparing employee files. The successful candidate will have the opportunity to work with a leading financial institution.

Typical Day in role:

• Responsible for employee onboarding administration, including pre-screening, contracts, and background checks for new hires, extensions and probations
• Ensure new hire paperwork is received and completed properly, including entering I9 eligibility information into the system within 3 days of hire
• Responsible for retrieving and reviewing background checks received from our third-party administrator and resolving any discrepancies noted.
• Conduct new hire background checks such as OFAC/OFSI
• Process SAP changes, including transferring employees between transits, opening new transits on SAP, processing title changes, etc.
• Work with our external immigration legal counsel regarding all aspects of VISA/immigration related issues
• Prepare and process invoices for signature
• Create and produce various reports as requested
• Process termination notices to ensure employees are terminated from SAP promptly
• Prepare new hire and termination kits
• Distribute quarterly loan statements for staff loans
• Assist with the year-end process
• Assist with special projects as assigned
• Provide backup support for other HR team members
• Ensure processes are completed and identify process improvements

Must-Have Skills:

• 5-9 years recent relevant prior HR experience
• Experience working in a fast-paced work environment

Nice-To-Have Skills:

• SHRM Designation

Soft Skills Required:

• Strong attention to detail with the ability to multitask effectively
• High level of professionalism and familiarity with working with confidential information
• Proficient time management and organizational skills
• Strong communication skills
• High level of customer service and people skills
• Demonstrated analytical and problem-solving skills

Education:

• High School Diploma or GED

FP Inc. is committed to creating an inclusive environment where all team members and clients feel like they belong. In accordance with the requirements set out in the Employment Standards Act, FP Inc. hereby declares that AI is utilized in the screening process for this position. The hourly compensation range for this role is $25 - $33/hour. We seek applicants with a wide range of abilities, and we provide an accessible candidate experience. We advocate for you and welcome anyone regardless of race, colour, religion, national origin, sex, physical or mental disability, or age.