HR Administrator

Summit Fire & Security; Richmond (VA); Presencial; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

Summit Fire & Security is seeking an HR Administrator to provide essential HR operations support, focusing on onboarding and HR Helpdesk maintenance. You will input and verify employee data in the HRIS, collaborate with Payroll, and ensure accurate data flows for payroll and reporting.

The role involves maintaining the HR Helpdesk, responding to inquiries, and protecting sensitive information per HIPAA and company policies while supporting benefits, personnel changes, and risk management

Formación

• 2 years in HR roles (Assistant/Generalist) or equivalent
• 2 years of professional computer skills required
• 2 years of construction industry experience preferred

Responsabilidades

• Support onboarding, including audit of pre-employment items and data entry in HRIS
• Maintain HR Helpdesk, dispatch inquiries to SMEs and ensure timely responses
• Maintain confidentiality of employee records in line with HIPAA and company policy
• Assist benefits administration, payroll accuracy, and personnel changes
• Prepare employee data reports (turnover, census, EEO) and provide findings to HR Manager
• Support risk management and safety program administration with region-specific needs

Conocimientos

HR experience

Customer service

English communication

Microsoft Office

Data entry

Educación

Associated orBachelor’s degree in HR/Business

PHR or SHRM-CP certification

Herramientas

ADP

Timberline Sage 300 CRE

HRIS

ERP systems

Descripción del empleo

JOB SUMMARY

The Human Resources Administrator will provide administrative support for day-to-day human resource operations, with primary focus on onboarding and HR Helpdesk maintenance.

ESSENTIAL JOB DUTIES

• Keep apprised and updated on local, state, and national rules, rules and regulations surrounding labor laws and acceptable HR practices.
• Inputs and maintains employee data within the company HRIS system, validating that all data entered and maintained within the employee records is accurate and updated, in accordance with company policies and procedures. Works closely with the Payroll Manager to ensure all changes and pay adjustments entered in HRIS system flow properly to Payroll. Includes running reports from HRIS and other sources.
• Participate in onboarding experience including audit of the pre-employment items, preparation of employment agreements, assignment and successful completion of the HR onboarding items, correct entry of employee data in the appropriate HRIS system(s).
• Serves as the primary customer service representative for the HR Department. Responsible for maintaining the HR Support Helpdesk and dispatching incoming emails, calls and other communications to the appropriate team members and/or subject matter experts. Ensures employees, managers and other team members are receiving accurate and timely responses.
• Maintains high standards of confidentiality of all employee records, communications, and information, in accordance with HIPAA, company policy, and any other applicable federal or state regulations.
• Assists and supports the HR function provided by shared services including: benefits administration including enrollment, payroll accuracy, timely processing of personnel changes including, but not limited to, hiring, promotions, wage changes, title changes, terminations, etc. Provides general administrative support to members of the HR team for special projects, events, and initiatives.
• Maintain company policies, procedures, and processes.
• Maintain employee confidence and protects operations by keeping human resource information confidential and following organizational standards.
• Aid HR Manager in supporting managers with progressive discipline approach to include training, witnessing and proper documenting of events.
• Prepare employee data reports by assembling, preparing, and analyzing data; reports are not limited to turn over, employee census and EEO data. Provide findings to HR Manager.
• In conjunction with risk management staff, administers policies and procedures for a safe workplace. Works with risk management staff in developing region-specific programs. Ensures all accidents and injuries are reported to the appropriate parties.
• Assist with the due diligence and acquisition preparation, as requested.
• Provide onsite support, as assigned, for Human Resources projects and acquisitional needs, as assigned.
• Sort and distribute HR mail accordingly.
• Coordinate employee events as the need arises.
• Other duties may be assigned.

QUALIFICATIONS

The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.

Education, Training, Certifications

• Associate's or Bachelor's degree in Human Resources, Business, or a related field, or equivalent work experience, preferred.
• PHR or SHRM-CP certification, preferred.

Experience, Knowledge, Skill Requirements

• 2 years Human Resources Assistant, Generalist, or equivalent education experience.
• 2 years of professional computer skills, required.
• 2 years of construction industry experience, preferred.

Communication Skills

• Must have the ability to effectively read, write and communicate in English with employees and customers.
• 2 years HRIS and ERP system experience, ADP and Timberline Sage 300 CRE, or similar, required.

Systems and Software Skills

• Ability to operate a computer and advanced Microsoft Office (Excel, Word, Outlook) experience required. HRIS experience required

Other Qualifications

• Valid driver's license with acceptable driving record required.
• Must be able to comply with SFS's Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement
• Frequent travel, required, up to 10%.

PHYSICAL & WORK ENVIRONMENT REQUIREMENTS

Reasonable accommodations may be made to enable individuals with disabilities to perform Essential Job Duties.

Physical Requirements

While performing the duties of this job, the employee is required to sit for long periods. Employee will occasionally be required to bend, kneel, balance, lift <20lb, walk, stand, ascend/descend stairs, drive, twist, and reach above and below shoulders.

Work Environment

Employee will consistently be required to work indoors in an office setting, work alone and with others. Employees will occasionally be required to travel.

We are fully committed to equal opportunities for employment to all individuals regardless of race, national origin, gender, religion, sexual orientation, disability, familial status, and any other classification protected under the law. We are an Equal Opportunity, Affi

While this job description is intended to be an accurate reflection of the position, management reserves the right to modify, add, or remove duties and to assign other duties as necessary.

#LI-NF1