Lead Executive Assistant to Leadership Team

Chevron Corporation; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Chevron Corporation, headquartered in Houston, Texas, seeks a Lead Administrative Assistant to support the BAEC Leadership Team and staff with proactive, confidential, and high‑quality administrative help.

You will manage executive calendars, travel logistics, meetings, and visitor coordination while maintaining discretion and professionalism in a fast‑paced environment. This role partners with CRE, IT, and other teams to ensure smooth operations and an outstanding internal client experience.

Qualifications

• High School Diploma or equivalent.
• Proficient with Microsoft Office Applications (Excel, Word, Outlook, and PowerPoint).
• Verbal and written communication skills, multi‑tasking, customer service skills and interpersonal skills.
• Proven ability to work independently, effectively manage multiple priorities, and quickly adapt to new business requirements or rapidly changing needs.
• Ability to keep information organized and confidential.

Responsibilities

• Coordinate and optimize executive calendars, meeting logistics, travel arrangements, expense reporting, and virtual collaboration tools to maximize leadership effectiveness.
• Prioritize requests and activities based on business and leadership needs while maintaining flexibility in a dynamic environment.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Coordinate domestic and international travel, including itineraries, transportation, visa support, and related logistics.
• Proactively identify and resolve travel-related issues to ensure seamless execution of leadership travel plans.
• Plan and execute leadership meetings, workshops, events, and site visits, including venue coordination, catering, vendor engagement, contracts, and cost management.
• Coordinate meeting logistics, materials, and technology requirements to ensure professional and efficient execution.
• Ensure a professional and seamless experience for internal and external visitors, including company executives, partners, and government officials.
• Coordinate visitor access, workspace arrangements, meeting logistics, and on‑site support as needed.
• Maintain department distribution lists and support administration of Teams, SharePoint, intranet, and other collaboration platforms.
• Develop and maintain effective working relationships with administrative networks, business partners, and support organizations to facilitate efficient execution and problem resolution.
• Partner with Corporate Real Estate (CRE), Information Technology (IT), and other support teams to address office, equipment, facilities, and access‑related needs.
• Coordinate office space planning, floor plan updates, workspace setup, and office moves in partnership with CRE.
• Ensure office and event supplies are maintained and available to support business operations.
• Manage departmental purchases and reconcile P‑card expenses accurately and within required timelines.
• Monitor expenditures associated with events and services and identify opportunities for cost optimization.
• Coordinate onboarding and offboarding activities, including equipment, SmartBadges, workspace arrangements, and system access.
• Support a positive employee experience through effective coordination and communication.
• Serve as a backup resource for executive administrative support, providing coverage for senior leadership assistants during vacations, absences, or peak workload periods.

Skills

Discretion and confidentiality

Multi-tasking

Communication skills

Independent work

Problem solving

Education

High School Diploma or equivalent

Tools

Microsoft Office

CTREX

Job description

Chevron Corporation, headquartered in Houston, Texas, seeks a Lead Administrative Assistant to support the BAEC Leadership Team and staff with proactive, confidential, and high‑quality administrative help.

You will manage executive calendars, travel logistics, meetings, and visitor coordination while maintaining discretion and professionalism in a fast‑paced environment. This role partners with CRE, IT, and other teams to ensure smooth operations and an outstanding internal client experience.