Lead Event Coordinator: Orchestrate Memorable Experiences

Allenberry Resort & Spa; Boiling Springs (PA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

Advancement within a growing org

Beautiful workplace along the Yellow-B

Job summary

Allenberry Resort & Spa in Boiling Springs, PA is seeking an experienced Event Coordinator to serve as the organizational center of our event operation, turning sales handoffs into clear, coordinated plans across food & beverage, lodging, and services.

You will lead event timelines, floor plans, and staffing, coordinate with department heads, and ensure guest experiences meet our standards. This role demands hospitality, ownership, and flexibility to work evenings, weekends, and holidays.

Qualifications

• Professional experience planning and executing weddings, meetings, retreats, banquets, conferences, or other significant events.
• Strong organizational skills and exceptional attention to detail.
• Experience coordinating multiple departments, vendors, team members, or other moving pieces.
• Excellent written and verbal communication skills.
• The confidence to provide clear direction to event leads and event staff.
• The ability to manage multiple events and priorities simultaneously.
• The ability to learn and effectively use event management and hospitality technology.
• Availability to work evenings, weekends, and holidays when events require it.
• A proactive rather than reactive mindset.
• A belief that hospitality is about serving people with excellence.

Responsibilities

• Serve as the central coordinator for events from the sales handoff through execution.
• Work closely with clients throughout the planning process to gather details, answer questions, and keep planning on schedule.
• Develop and maintain banquet event orders, event timelines, floor plans, room setups, guest counts, vendor information, and other critical event details.
• Translate what has been promised to the client into a clear operational plan for the Allenberry team.
• Coordinate event details across food & beverage, lodging, guest services, facilities, spa, activities, and other resort departments.
• Coordinate and provide day-to-day direction to event leads, making sure they understand the event plan and expectations.
• Help determine event staffing needs and coordinate schedules and assignments with resort leadership.
• Conduct pre-event meetings and communicate changes to everyone involved.
• Monitor event setups and execution and help resolve issues as they arise.
• Anticipate potential problems before they become guest-facing issues.
• Maintain accurate event information and ensure changes are communicated quickly and clearly.
• Assist with post-event reviews and identify opportunities to improve future events.
• Help develop and continuously improve Allenberry's event checklists, templates, standards, systems, and operating procedures.
• Provide warm, responsive, and professional communication to clients throughout their experience with Allenberry.

Skills

Event coordination

Wedding planning

Cross-department collaboration

Client communication

Attention to detail

Job description

Allenberry Resort & Spa in Boiling Springs, PA is seeking an experienced Event Coordinator to serve as the organizational center of our event operation, turning sales handoffs into clear, coordinated plans across food & beverage, lodging, and services.

You will lead event timelines, floor plans, and staffing, coordinate with department heads, and ensure guest experiences meet our standards. This role demands hospitality, ownership, and flexibility to work evenings, weekends, and holidays.