Lead Construction Billing Specialist

rhwhite; Auburn (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Tuition reimbursement

Job summary

R.H. White is seeking a Billing Specialist to oversee complex billing processes across multiple projects and contract types. The role involves coordinating with project teams, accounting, and clients to ensure accurate, timely invoicing in line with contractual requirements.

Responsibilities include reviewing documentation, managing billing timelines, and guiding other billing staff while ensuring ERP entries and cost codes are correct.

Qualifications

• Demonstrated experience handling complex or contract-based billing environments.
• Ability to interpret contract terms and apply appropriate billing practices.
• Excellent written and verbal communication skills for cross-department collaboration.

Responsibilities

• Lead the billing process for assigned projects and divisions, ensuring accurate and timely invoicing in accordance with contract terms and company policies.
• Review supporting documentation (work orders, material reports, vendor invoices, time sheets) to ensure complete billing.
• Collaborate with Project Managers, Engineers, Accounts Payable and vendors to verify all billable items are captured.
• Ensure cost codes and financial data are accurately entered into ERP and accounting systems.
• Monitor billing timelines and follow up with operations to meet milestones and deadlines.
• Provide guidance to other billing personnel on procedures and system usage.

Skills

Billing experience

Strong organizational skills

Excellent written and verbal skills

Education

High School diploma

Associate's degree (construction industry a plus)

Tools

Microsoft Excel

ERP accounting systems

Job description

R.H. White is seeking a Billing Specialist to oversee complex billing processes across multiple projects and contract types. The role involves coordinating with project teams, accounting, and clients to ensure accurate, timely invoicing in line with contractual requirements.

Responsibilities include reviewing documentation, managing billing timelines, and guiding other billing staff while ensuring ERP entries and cost codes are correct.