Lead Administrative Assistant - State Government Division

State of Georgia; Atlanta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

The State of Georgia’s Department of Behavioral Health and Developmental Disabilities is seeking an Administrative Assistant to serve as Lead Admin for the Division of Developmental Disabilities in Atlanta. You will manage clerical workloads, oversee purchasing, and prepare essential reports to support division operations.

Key responsibilities include calendar management, meeting coordination, travel planning, and acting as a liaison between executive leadership and stakeholders.

Qualifications

• Three or more years of progressively responsible administrative experience, including supporting a director or senior executive.
• Experience managing complex calendars, scheduling meetings, coordinating travel, and preparing itineraries.
• Strong written communication skills, including drafting correspondence, reports, meeting agendas, and minutes.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.
• Strong organizational skills and the ability to prioritize competing deadlines while working independently.
• Experience serving as a liaison between executive leadership, staff, external partners, and other stakeholders.
• Experience coordinating events, tracking assignments, and following up on action items.
• Familiarity with purchasing, expense reimbursements, budget tracking, and administrative procedures.
• Experience in government, behavioral health, healthcare, or human services setting.
• An associate’s or bachelor’s degree preferred.

Responsibilities

• Act as Lead Admin for the Division of Developmental Disabilities.
• Manage and assign all clerical needs for the Division.
• Prepare or direct the preparation of reports, timely and accurate.
• Oversee purchasing for the Division.
• Maintain calendar and coordinate meetings for the Division Director.
• Handle travel for the Division Director and related itineraries.

Skills

Calendar management

Travel coordination

Executive liaison

Confidential information handling

Strong written communication

Organizational skills

Prioritization

Independent work

Meeting coordination

Event coordination

Education

High school diploma / GED

Associate's degree

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

The State of Georgia’s Department of Behavioral Health and Developmental Disabilities is seeking an Administrative Assistant to serve as Lead Admin for the Division of Developmental Disabilities in Atlanta. You will manage clerical workloads, oversee purchasing, and prepare essential reports to support division operations.

Key responsibilities include calendar management, meeting coordination, travel planning, and acting as a liaison between executive leadership and stakeholders.