Administrative Assistant- Atlanta

Behavioral Health and Developmental Disabilities, Department of; United States; On-site; USD 35,000 - 55,000; Full time

Job summary

The State of Georgia's Department of Behavioral Health and Developmental Disabilities in Atlanta seeks an Administrative Assistant to lead clerical support for the Division of Developmental Disabilities. You will manage calendars, prepare reports, and oversee purchasing while maintaining confidentiality and coordinating with leadership.

Ideal candidates will have a high school diploma/GED with several years of admin experience and proficiency in Microsoft Office; government or health services

Qualifications

• Three or more years of progressively responsible administrative experience, including supporting a director or senior executive.
• Experience managing complex calendars, scheduling meetings, coordinating travel, and preparing itineraries.
• Strong written communication skills, including drafting correspondence, reports, meeting agendas, and minutes.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.
• Strong organizational skills and the ability to prioritize competing deadlines while working independently.
• Experience serving as a liaison between executive leadership, staff, external partners, and other stakeholders.
• Experience coordinating events, tracking assignments, and following up on action items.
• Familiarity with purchasing, expense reimbursements, budget tracking, and administrative procedures.
• Experience in a government, behavioral health, healthcare, or human services setting.
• An associate’s or bachelor’s degree

Responsibilities

• Act as Lead Admin for Division of DD; manage clerical needs and tasks.
• Manage and assign workload; set priorities and improve efficiency.
• Prepare timely reports and oversee Division purchasing.
• Maintain calendar; set meetings; handle mail and calls.
• Coordinate travel for the Division Director and other staff.
• Filing, recordkeeping; establish good inter-divisional relationships.
• Participate in personnel processes and hire documentation.
• Respond to inquiries and support special projects as needed.
• Ensure compliance with state policies and confidential handling of information.

Skills

Administrative experience

Calendar management

Executive support

Written communication

Interpersonal skills

Organizational skills

Communication with stakeholders

Education

High school diploma/GED

Associate's or Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title & Agency

Administrative Assistant- Atlanta

Agency: Department of Behavioral Health and Developmental Disabilities

Job Requisition ID

JR0000007716

Shift

Not Applicable (United States of America)

Compensation Details

BASED ON EDUCATION AND EXPERIENCE

Job Summary

Act as Lead Admin for Division of DD Manage and assign all of the Division clerical needs as required Make appropriate procedural changes as needed to improve effectiveness, and efficiency. Prepares or directs the preparation of accurate and timely reports Primary purchaser and oversee purchasing for the Division Document Development Special Projects Define job tasks set priorities and regulate workloads for other clerical personnel Maintain calendar. Set meetings Open mail Answer calls and disseminate to appropriate personnel as needed Anticipate and effectively meet the operating needs of division Maintain cooperative working relationships with other divisions Filing Recordkeeping Process Travel for Division Director Other duties as assigned. Personnel Processes – Developmental Disabilities Completion of hiring documentation Research job descriptions, education, and pay grade requirements as needed Manager of Leave keeper for division of DD Define job tasks set priorities and regulate workloads for other clerical personnel

Preferred Qualifications

• Three or more years of progressively responsible administrative experience, including supporting a director or senior executive.
• Experience managing complex calendars, scheduling meetings, coordinating travel, and preparing itineraries.
• Strong written communication skills, including drafting correspondence, reports, meeting agendas, and minutes.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.
• Strong organizational skills and the ability to prioritize competing deadlines while working independently.
• Experience serving as a liaison between executive leadership, staff, external partners, and other stakeholders.
• Experience coordinating events, tracking assignments, and following up on action items.
• Familiarity with purchasing, expense reimbursements, budget tracking, and administrative procedures.
• Experience in a government, behavioral health, healthcare, or human services setting.
• An associate’s or bachelor’s degree

Benefits Information

For benefits information, please visit: https://careers.dbhdd.ga.gov/why-dbhdd/

Employment Requirements

To ensure the safety and wellbeing of our employees, individuals and communities we serve, certain positions within DBHDD may require evaluations, vaccinations, professional licensure and certifications. Licenses must be current and enable providers to practice within the State of Georgia. The following are a listing of evaluations and vaccinations that may be required for employees, including those not involved with direct care: Drug Screening TB Evaluation Annual Influenza* *Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations. Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. This position is subject to close at any time once a satisfactory applicant pool has been identified. FOR THIS TYPE OF EMPLOYMENT, STATE LAW REQUIRES A NATIONAL AND STATE BACKGROUND CHECK AS A CONDITION OF EMPLOYMENT.

Minimum Qualifications

High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower level Admin Assistant 2 (GST051) or position equivalent.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

About Georgia State Government

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.