Lead Administrative Assistant, Behavioral Health Division

State of Georgia; United States; On-site; USD 35,000 - 55,000; Full time

Job summary

The State of Georgia's Department of Behavioral Health and Developmental Disabilities in Atlanta seeks an Administrative Assistant to lead clerical support for the Division of Developmental Disabilities. You will manage calendars, prepare reports, and oversee purchasing while maintaining confidentiality and coordinating with leadership.

Ideal candidates will have a high school diploma/GED with several years of admin experience and proficiency in Microsoft Office; government or health services

Qualifications

• Three or more years of progressively responsible administrative experience, including supporting a director or senior executive.
• Experience managing complex calendars, scheduling meetings, coordinating travel, and preparing itineraries.
• Strong written communication skills, including drafting correspondence, reports, meeting agendas, and minutes.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.
• Strong organizational skills and the ability to prioritize competing deadlines while working independently.
• Experience serving as a liaison between executive leadership, staff, external partners, and other stakeholders.
• Experience coordinating events, tracking assignments, and following up on action items.
• Familiarity with purchasing, expense reimbursements, budget tracking, and administrative procedures.
• Experience in a government, behavioral health, healthcare, or human services setting.
• An associate’s or bachelor’s degree

Responsibilities

• Act as Lead Admin for Division of DD; manage clerical needs and tasks.
• Manage and assign workload; set priorities and improve efficiency.
• Prepare timely reports and oversee Division purchasing.
• Maintain calendar; set meetings; handle mail and calls.
• Coordinate travel for the Division Director and other staff.
• Filing, recordkeeping; establish good inter-divisional relationships.
• Participate in personnel processes and hire documentation.
• Respond to inquiries and support special projects as needed.
• Ensure compliance with state policies and confidential handling of information.

Skills

Administrative experience

Calendar management

Executive support

Written communication

Interpersonal skills

Organizational skills

Communication with stakeholders

Education

High school diploma/GED

Associate's or Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

The State of Georgia's Department of Behavioral Health and Developmental Disabilities in Atlanta seeks an Administrative Assistant to lead clerical support for the Division of Developmental Disabilities. You will manage calendars, prepare reports, and oversee purchasing while maintaining confidentiality and coordinating with leadership.

Ideal candidates will have a high school diploma/GED with several years of admin experience and proficiency in Microsoft Office; government or health services