Administrative Assistant- Atlanta

State of Georgia; Atlanta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

The State of Georgia’s Department of Behavioral Health and Developmental Disabilities is seeking an Administrative Assistant to serve as Lead Admin for the Division of Developmental Disabilities in Atlanta. You will manage clerical workloads, oversee purchasing, and prepare essential reports to support division operations.

Key responsibilities include calendar management, meeting coordination, travel planning, and acting as a liaison between executive leadership and stakeholders.

Qualifications

• Three or more years of progressively responsible administrative experience, including supporting a director or senior executive.
• Experience managing complex calendars, scheduling meetings, coordinating travel, and preparing itineraries.
• Strong written communication skills, including drafting correspondence, reports, meeting agendas, and minutes.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.
• Strong organizational skills and the ability to prioritize competing deadlines while working independently.
• Experience serving as a liaison between executive leadership, staff, external partners, and other stakeholders.
• Experience coordinating events, tracking assignments, and following up on action items.
• Familiarity with purchasing, expense reimbursements, budget tracking, and administrative procedures.
• Experience in government, behavioral health, healthcare, or human services setting.
• An associate’s or bachelor’s degree preferred.

Responsibilities

• Act as Lead Admin for the Division of Developmental Disabilities.
• Manage and assign all clerical needs for the Division.
• Prepare or direct the preparation of reports, timely and accurate.
• Oversee purchasing for the Division.
• Maintain calendar and coordinate meetings for the Division Director.
• Handle travel for the Division Director and related itineraries.

Skills

Calendar management

Travel coordination

Executive liaison

Confidential information handling

Strong written communication

Organizational skills

Prioritization

Independent work

Meeting coordination

Event coordination

Education

High school diploma / GED

Associate's degree

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Administrative Assistant- AtlantaAgency:Department of Behavioral Health and Developmental DisabilitiesJob Requisition ID:JR0000007716Shift:Not Applicable (United States of America)Compensation Details:BASED ON EDUCATION AND EXPERIENCEJob Description:Job Title: Administrative Assistant- AtlantaJob Summary: Act as Lead Admin for Division of DDManage and assign all of the Division clerical needs as requiredMake appropriate procedural changes as needed to improve effectiveness, and efficiency.Prepares or directs the preparation of accurate and timely reportsPrimary purchaser and oversee purchasing for the DivisionDocument DevelopmentSpecial ProjectsDefine job tasks set priorities and regulate workloads for other clerical personnelMaintain calendar.Set meetingsOpen mailAnswer calls and disseminate to appropriate personnel as neededAnticipate and effectively meet the operating needs of divisionMaintain cooperative working relationships with other divisionsFilingRecordkeepingProcess Travel for Division DirectorOther duties as assigned.Personnel Processes – Developmental DisabilitiesCompletion of hiring documentationResearch job descriptions, education, and pay grade requirements as neededManager of Leave keeper for division of DDDefine job tasks set priorities and regulate workloads for other clerical personnelPreferred QualificationsThree or more years of progressively responsible administrative experience, including supporting a director or senior executive.Experience managing complex calendars, scheduling meetings, coordinating travel, and preparing itineraries.Strong written communication skills, including drafting correspondence, reports, meeting agendas,and minutes.Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.Demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.Strong organizational skills and the ability to prioritize competing deadlines while working independently.Experience serving as a liaison between executive leadership, staff, external partners, and other stakeholders.Experience coordinating events, tracking assignments, and following up on action items.Familiarity with purchasing, expense reimbursements, budget tracking, and administrative procedures.Experience in a government, behavioral health, healthcare, or human services setting.An associate’s or bachelor’s degreeFor benefits information, please visit: https://careers.dbhdd.ga.gov/why-dbhdd/Employment RequirementsTo ensure the safety and wellbeing of our employees, individuals and communities we serve, certain positions within DBHDD may require evaluations, vaccinations, professional licensure and certifications. Licenses must be current and enable providers to practice within the State of Georgia.The following are a listing of evaluations and vaccinations that may be required for employees, including those not involved with direct care:Drug ScreeningTB EvaluationAnnual Influenza**Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process.This position is subject to close at any time once a satisfactory applicant pool has been identified.FOR THIS TYPE OF EMPLOYMENT, STATE LAW REQUIRES A NATIONAL AND STATE BACKGROUND CHECK AS A CONDITION OF EMPLOYMENT.Minimum Qualifications:High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower level Admin Assistant 2 (GST051) or position equivalent.Equal Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.