Administrative Assistant - SEMN Support Services

Mayo Clinic; Cannon Falls (MN); On-site; USD 25,000 - 41,000; Full time

Benefits offered by this job

Medical plans

Dental plan

Vision plan

HSA/FSAs

Retirement plan

Job summary

Mayo Clinic in Cannon Falls, MN is seeking an administrative assistant to perform secretarial and clerical tasks, maintain calendars, schedule meetings, and handle travel reimbursements. The role emphasizes accuracy, confidentiality, and supportive teamwork.

The position requires a high school diploma or GED with admin experience and strong organizational, communication, and interpersonal skills, plus proficiency with standard business software. Proximity to the campus is essential.

Qualifications

• High school diploma or GED with 2+ years in an admin support role or 1-year admin/medical program with 1+ year experience.
• Associate’s degree in admin, business, or medical-related field.
• Strong organization, customer service, professionalism, and communication skills; ability to prioritize and adapt to changes.

Responsibilities

• Transcribe correspondence and maintain calendars; schedule meetings; answer phones and provide follow-through.
• File, prepare reports, meeting agendas/minutes, and presentation materials; process travel and expense reimbursements.
• Maintain records and serve as a resource/mentor to others; demonstrate initiative and good judgment.

Skills

Organization

Customer service

Interpersonal relations

Written communication

Oral communication

Professionalism

Education

High school diploma or GED

Administrative/medical-related certificate

Associate's degree (admin/medical)

Tools

Microsoft Office

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Applies administrative assistant experience to perform a variety of secretarial/clerical tasks. Is accountable for ensuring accuracy and completeness of all documents. Tasks may include transcribing correspondence, maintaining calendars; scheduling meetings; answering telephone and providing related follow-through; filing; preparing reports, meeting agenda and minutes, and presentation materials; processing reimbursement for travel and other professional expenses; and maintaining records. Routinely serves as a resource and mentor to others as opportunities arise. Demonstrates initiative, proficiency, and good judgement to optimize the time of those supported. Strong organizational and communication skills and a commitment to quality and excellence in service are important components of the role.

Qualifications

Position requires high school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate’s degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure.

Exemption Status

Nonexempt

Compensation Detail

$21.13 - $29.63/ hour Mayo Clinic will not sponsor or transfer visas for this position including F1 OPT STEM. Must be a U.S. Citizen, permanent resident, refugee or asylee.

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday-Friday, Hours vary from 7:00am - 4:30pm Proximity to the Cannon Falls, MN campus is required. Candidates must be within a reasonable driving distance of the campus

Weekend Schedule

N/A

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" . Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.