Administrative Assistant - MCL

Mayo Foundation for Medical Education and Research; Rochester (MN); Hybrid; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical plan options

Dental plan options

Vision plan options

Pre-Tax Savings (HSA/FSAs)

Competitive retirement package

Job summary

Mayo Clinic in Rochester, MN seeks an administrative support professional for a hybrid role located within 100 miles of campus. You will handle scheduling, travel arrangements, document preparation, and reimbursement processing, while maintaining calendars and coordinating meetings and events.

The candidate demonstrates strong organizational, communication, and interpersonal skills, with attention to detail and professionalism.

Qualifications

• Experience in meeting management and calendar coordination.
• Ability to prioritize, multitask, and adapt to a rapidly changing environment.
• Experience with travel coordination and expense management.
• Proficient English grammar, punctuation, and writing.

Responsibilities

• Perform non-clinical administrative tasks including scheduling, coordination, and follow-up for meetings, events, and professional travel; manage calendars and prepare documents/presentations; process invoices and reimbursements.
• Create and maintain websites, databases, and spreadsheets; support departmental projects and activities; answer phones and provide follow-through with professionalism and confidentiality.
• Demonstrate proficient use of computer hardware/software and navigate multiple systems; ensure accuracy and completeness through attention to detail.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Confidentiality

Professionalism

Calendar management

Education

High school diploma or GED

One-year administrative degree/diploma

Associate’s degree in administrative, business, or medical-related program

Tools

Microsoft Office

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical:Multiple plan options.
• Dental:Delta Dental or reimbursement account for flexible coverage.
• Vision:Affordable plan with national network.
• Pre-Tax Savings:HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

*This is a hybrid position and must be located within 100 miles of the Rochester, MN campus*

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

This position is not eligible for visa sponsorship/we will not transfer of sponsor a visa for this role. Also, Mayo Clinic DOES NOT participate in the F1 STEM OPT extension program.

2-year commitment to the role is required.

Qualifications

Position requires high school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role

OR one-year degree/diploma in an administrative, business,

OR medical-related program with a minimum of one-year experience in an administrative support role

OR an associate’s degree in an administrative, business, or medical-related program.

Additional Qualifications:

• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
• Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last ten years.

Exemption Status

Nonexempt

Compensation Detail

Education, experience and tenure may be considered along with internal equity when job offers are extended.; $21.55- $30.22 / hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday through Friday day shift. This is a hybrid position and must be located within 100 miles of the Rochester, MN campus.

Weekend Schedule

No

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives.

Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'. Mayo Clinic participates in E-Verifyand may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I‑9 to confirm work authorization.