Law School Events Planner: From Concept to On-Site

Brigham Young University; Clark (NJ); On-site; USD 32,000 - 41,000; Full time

Benefits offered by this job

401k

Paid holidays

Tuition benefits

Wellness program

On-campus parking

UTA passes

Discounts

Job summary

Brigham Young University Law School seeks an experienced events professional to plan and execute complex university events. You will work with deans, faculty, and staff to translate goals into detailed event plans, timelines, and budgets, then manage logistics, vendors, and communications to ensure a flawless guest experience.

The role requires strong organizational and communication skills, attention to detail, and the ability to handle budgets and schedules.

Qualifications

• An associate’s degree and two years of experience in event planning or as an administrative assistant.
• Strong organizational and project-management skills, with the ability to manage multiple events, deadlines, and priorities simultaneously.
• Excellent written and verbal communication skills and the ability to work effectively with faculty, administrators, guests, vendors, and other stakeholders.
• Strong attention to detail while maintaining a clear understanding of the overall purpose and objectives of an event.
• Ability to anticipate needs, solve problems, and make sound decisions independently in a fast-moving environment.
• Strong customer-service orientation and ability to create a professional and welcoming experience for event hosts and participants.
• Ability to manage budgets, expenses, contracts, schedules, and other event-related administrative details.
• Ability and willingness to work occasional evenings or other nontraditional hours as required by scheduled events.

Responsibilities

• Plan and manage events from start to finish, working with event hosts to understand their goals and develop event plans, timelines, and budgets.
• Coordinate event logistics, including venues, catering, travel, lodging, transportation, audiovisual needs, registration, materials, and participant communications.
• Manage vendors and internal partners, including selecting vendors, negotiating pricing and services, and coordinating with Law School and University departments.
• Oversee on-site event execution, serving as the primary point of contact and resolving logistical issues or last-minute changes.
• Manage post-event follow-up, including expenses, reimbursements, event records, and feedback to improve future events.
• Supervise and train part-time event staff and help develop effective event-planning processes and procedures.
• Maintain strong working relationships with event hosts, participants, vendors, and campus partners while ensuring compliance with University and Law School policies.

Skills

Event planning

Project management

Communication

Budget management

Vendor management

Customer-service

Problem solving

Team supervision

Education

Associate’s degree

Bachelor's degree

Tools

Event registration software

Scheduling software

Job description

Brigham Young University Law School seeks an experienced events professional to plan and execute complex university events. You will work with deans, faculty, and staff to translate goals into detailed event plans, timelines, and budgets, then manage logistics, vendors, and communications to ensure a flawless guest experience.

The role requires strong organizational and communication skills, attention to detail, and the ability to handle budgets and schedules.