Legal Administrator

Adams & Martin Group; California (MO); Hybrid; USD 115,000 - 170,000; Full time

Benefits offered by this job

Full benefits package

Paid parking

Job summary

A prominent legal staffing agency seeks an experienced Legal Administrator in California to oversee daily office operations, manage budgets, and lead a team of administrative staff. The ideal candidate will have a bachelor's degree and over 4 years of experience in a law firm environment. This role offers a full benefits package, including paid parking.

Qualifications

• 4+ years of experience as a law firm Administrator or Office Manager.
• Experience with budgeting, workflow management, recruiting, and coaching.
• Proven ability to develop and motivate staff.

Responsibilities

• Oversee daily operations and manage workflows.
• Lead and mentor administrative staff.
• Support recruiting and onboarding of new staff.

Skills

Leadership skills

Budget management

Problem-solving skills

Communication skills

Microsoft Office proficiency

Organizational skills

Education

Bachelor's degree

Job description

Base pay range

$115,000.00/yr - $170,000.00/yr

This range is provided by Adams & Martin Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Adams & Martin Group has partnered with a prestigious law firm in Century City, California, in search of an experienced Legal Administrator to join their team. This key leadership role is pivotal in overseeing the day‑to‑day operations and ensuring the office maintains a professional and client‑focused environment. The Legal Administrator will act as the primary on‑site liaison between attorneys, staff, and firm administration, fostering a positive workplace culture and supporting firm leadership.

Responsibilities

• Partner with the Office Managing Partner and firm leadership to support attorney and staff needs while maintaining smooth office operations.
• Oversee and manage daily workflows, assignments, staffing schedules, and office procedures to ensure efficiency.
• Lead, coach, and mentor administrative staff, providing ongoing performance management and professional development support.
• Support recruiting, onboarding, and integration of new staff and attorneys, in partnership with HR and firm recruiting teams.
• Administer firm policies and procedures, ensuring consistency and compliance.
• Manage the office's annual operating and capital budgets; review and approve invoices and expenses, ensuring accuracy and budget alignment.
• Partner with Finance on billing, collections, and expense management functions.
• Serve as liaison with building management, landlords, and outside vendors; oversee facilities, security, office services, and vendor relationships.
• Collaborate with firm leadership on employee engagement, retention, and culture initiatives.
• Manage office assignments, space planning, and support for office buildouts or construction projects.
• Ensure compliance with business continuity procedures, including office security and emergency planning.
• Handle confidential matters with discretion and professionalism.

Qualifications

• Minimum 4+ years of experience as a law firm Administrator or Office Manager (mid‑size or large firm experience strongly preferred).
• Demonstrated experience with budgeting, workflow management, recruiting, and staff coaching/development.
• Strong computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint) and the ability to learn new systems quickly.
• Proven leadership skills with the ability to develop and motivate staff at all levels.
• Strong judgment, diplomacy, and problem‑solving skills with a "hands‑on" approach.
• Excellent written and verbal communication skills.
• Highly organized with the ability to manage multiple projects and deadlines.
• Bachelor's degree required.

Required Work Hours

Monday to Friday, 9:00 AM - 5:30 PM (7.5‑hour day), 4 days in office / 1 day remote

Benefits

Full benefits package + paid parking

Legal Information

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.