Senior Legal Office Administrator - Regional Operations

City Staffing; Miami (FL); On-site; USD 175,000 - 185,000; Full time

Job summary

City Staffing is seeking a Senior Legal Office Administrator – Regional Operations to oversee operations across five Florida offices and to serve as the Miami office administrator.

The role partners with firm leadership to drive operational excellence, regional budgeting, staff development, and exceptional client service, with travel and relocation support for qualified candidates.

Qualifications

• Bachelor's degree required; advanced degree or certification preferred.
• 5+ years of administrative/office operations leadership in law or professional services.
• 5+ years managing multiple offices or regional operations.
• 5+ years leading teams and employee development.
• Experience budgeting, financial reporting, and operational planning.
• Strong communication, relationship-building, and problem-solving skills.

Responsibilities

• Lead admin and operational functions across five Florida offices.
• Supervise and mentor Office Administrators and staff region-wide.
• Partner with leadership to implement strategic initiatives and improvements.
• Serve as liaison between regional offices and national leadership.
• Oversee hiring, onboarding, performance reviews, and staff development.
• Monitor budgets, expenses, and identify cost-saving opportunities.
• Coordinate IT, facilities, and business services for consistent support.
• Ensure compliant, professional, safe, and well-maintained office environments.
• Maintain confidentiality on sensitive personnel and business matters.

Skills

Leadership & people management

Budgeting & financial reporting

Facilities & vendor management

Cross-office operations

Client service orientation

Education

Bachelor's degree required

Advanced degree or professional certification preferred

Job description

Schedule: Monday-Friday, 9:00 AM-5:00 PM

Compensation: $175,000-$185,000 annually + comprehensive benefits package

Travel: Approximately 5% travel to Florida offices

Relocation Assistance: Candidates open to relocating to the Miami area are encouraged to apply

Position Overview

A nationally recognized law firm is seeking an experienced Senior Legal Office Administrator – Regional Operations to oversee operations across five Florida offices while serving as the Office Administrator for the Miami office.

This senior leadership role partners closely with firm leadership to ensure operational excellence, financial performance, employee engagement, and exceptional client service across the region. The ideal candidate brings a combination of law firm administration, people leadership, multi-office operations management, budgeting, and facilities oversight experience.

Key Responsibilities

Regional Operations & Leadership

• Lead administrative and operational functions across multiple office locations.
• Supervise, mentor, and develop Office Administrators and administrative staff throughout the region.
• Partner with firm leadership to implement strategic initiatives, operational improvements, and firm-wide projects.
• Serve as the primary liaison between regional offices and national leadership.
• Manage hiring, onboarding, performance management, compensation reviews, and staff development efforts.
• Promote a culture of accountability, collaboration, and high-quality client service.
• Manage regional office budgets, monitor expenses, and identify opportunities for cost savings and operational efficiencies.
• Oversee facilities management, office space planning, workplace operations, and vendor relationships.
• Coordinate closely with IT, facilities, and business services teams to ensure consistent support across all offices.
• Ensure office environments are professional, efficient, safe, and well maintained.
• Monitor compliance with firm policies, regulatory requirements, and operational standards.

Strategic Partnership & Client Service

• Build strong relationships with attorneys, staff, firm leadership, vendors, and business partners.
• Provide operational reporting, insights, and recommendations to leadership.
• Support business objectives by ensuring administrative operations align with firm goals.
• Lead change management initiatives and process improvements that enhance efficiency and service delivery.
• Maintain confidentiality and exercise sound judgment when handling sensitive personnel and business matters.

Qualifications

• Bachelor's degree required; advanced degree or professional certification preferred.
• 5+ years of administrative, office management, or operations leadership experience within a law firm or professional services environment.
• 5+ years of experience managing multiple offices, locations, or regional operations.
• 5+ years of leadership experience managing teams, performance, and employee development.
• Experience managing budgets, financial reporting, and operational planning.
• Strong facilities, vendor management, and workplace operations experience.
• Exceptional communication, relationship-building, and problem-solving skills.
• Ability to successfully manage competing priorities in a fast-paced environment.
• High level of professionalism, discretion, and executive presence.

City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.