Law Firm Front Desk & Admin Specialist

AppleOne Employment Services; Longwood (FL); On-site; USD 23,000 - 32,000; Full time

Job summary

AppleOne Employment Services is seeking a professional Front Desk Admin for a Longwood/Maitland, FL area law firm. This in-office role is the first point of contact for clients and visitors, providing dependable administrative support to legal and intake teams.

Responsibilities include scheduling, records organization, mail handling, and updating the firm’s global contacts database. Compensation is $20 per hour with standard Monday–Friday business hours.

Qualifications

• 3 to 5 years of administrative, receptionist, front desk, or office support experience preferred.
• Professional, organized, and dependable in a fast-paced office environment.

Responsibilities

• Greet clients, visitors, and callers in a professional, friendly, and helpful manner.
• Answer and direct incoming calls, schedule appointments, and coordinate calendars for the intake team.
• Review, organize, and process records received through email, including medical records and radiology documentation.
• Process incoming and outgoing mail and assist with general office coordination.
• Order and maintain office supplies and keep the front desk and reception area organized.
• Update and maintain expert information in the firm's global contacts database.

Skills

Front desk / Administrative support

Scheduling coordination

Records organization

Verbal & written communication

Confidentiality

Multitasking

Customer service

Tools

MS Office

Job description

AppleOne Employment Services is seeking a professional Front Desk Admin for a Longwood/Maitland, FL area law firm. This in-office role is the first point of contact for clients and visitors, providing dependable administrative support to legal and intake teams.

Responsibilities include scheduling, records organization, mail handling, and updating the firm’s global contacts database. Compensation is $20 per hour with standard Monday–Friday business hours.