Large-Scale Document Scanning Specialist (Onsite)

Compu-Vision - IT; Washington (District of Columbia); On-site; USD 22,000 - 30,000; Full time

Job summary

Compu-Vision - IT is seeking a Document Scanning & Records Clerk to support a large-scale government records digitization project in Lacey, WA. You will prepare, scan, index, and quality-check about 520,000 documents, adhering to strict security and procedures.

This onsite role requires meticulous data entry, file organization, and proficiency with PDF/document management tools; you will operate scanning equipment at 300 DPI, perform OCR, and ensure accurate indexing and naming conventions while

Qualifications

• High school diploma or equivalent.
• Experience with document scanning, records management, data entry, or clerical support.
• Strong attention to detail and accuracy.
• Ability to process large volumes of documents and meet deadlines.
• Proficient with Windows and PDF document management.
• Ability to follow instructions and work both independently and in a team.

Responsibilities

• Prepare and organize large volumes of paper documents for digital conversion.
• Retrieve documents from boxes and folders and prepare them for scanning.
• Remove staples, paper clips, bindings, and other materials that may interfere with scanning.
• Repair damaged documents when necessary and ensure proper page orientation.
• Maintain individual files as separate document groups throughout the scanning process.
• Create document separator sheets with required information, including names, license numbers, and document types.
• Scan documents at a minimum of 300 DPI using auto-color detection.
• Perform full-text OCR and create multi-page PDF files.
• Ensure each physical folder is converted into the appropriate digital document.
• Follow established file-naming conventions and indexing requirements.
• Verify document information and request clarification when details are unclear.
• Perform quality checks to ensure scanned documents are complete, legible, properly oriented, and accurately indexed.
• Identify and correct scanning, indexing, and image-quality errors.
• Rescan documents when necessary to meet quality standards.
• Upload completed digital files to designated secure network folders for quality review.
• Assist with transferring approved documents into Laserfiche or other records management systems.
• Maintain the confidentiality and security of sensitive government records.
• Keep the document-processing workspace clean, organized, and secure.
• Meet daily and weekly productivity and quality expectations.
• Collaborate with project leadership and team members to resolve document-processing issues.

Skills

Attention to detail

Data entry

Keyboarding

Organizational skills

Time management

Teamwork

Confidentiality

Quality assurance

Education

High school diploma

Tools

Adobe Acrobat

OCR software

Laserfiche

PDF creation

Document imaging equipment

Windows OS

Job description

Compu-Vision - IT is seeking a Document Scanning & Records Clerk to support a large-scale government records digitization project in Lacey, WA. You will prepare, scan, index, and quality-check about 520,000 documents, adhering to strict security and procedures.

This onsite role requires meticulous data entry, file organization, and proficiency with PDF/document management tools; you will operate scanning equipment at 300 DPI, perform OCR, and ensure accurate indexing and naming conventions while