Records Scanning & Imaging Specialist

Opensity solutions; New York (NY); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions seeks a Records Associate to prepare, scan, index, and quality-check physical documents for electronic records. You will ensure readability, correct orientation, and secure storage within document management systems.

The role requires attention to detail, the ability to perform repetitive tasks accurately, and strict confidentiality when handling sensitive information in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Experience with document scanning, records management, data entry, or administrative support preferred.
• Experience with Legal Key is a plus.

Responsibilities

• Prepare documents for scanning, including sorting, organizing, removing staples, repairing pages.
• Operate high-volume scanning equipment to convert physical records into electronic files.
• Review scanned images to ensure completeness, readability, and correct orientation.
• Index, categorize, and upload scanned documents into document management systems.
• Maintain accurate tracking of physical and electronic records.
• Perform quality control checks for accuracy and completeness.
• Handle confidential information per company policies and data privacy requirements.
• Assist with retrieval, storage, and movement of records as needed.

Skills

Attention to detail

High-volume scanning

Quality control

Time management

Microsoft Office

Document management systems

Confidentiality

Independent and team work

Education

High school diploma or equivalent

Tools

High-volume scanners

Document imaging systems

Microsoft Office

Job description

Opensity Solutions seeks a Records Associate to prepare, scan, index, and quality-check physical documents for electronic records. You will ensure readability, correct orientation, and secure storage within document management systems.

The role requires attention to detail, the ability to perform repetitive tasks accurately, and strict confidentiality when handling sensitive information in a fast-paced environment.