Digital Records Specialist — Precise Scanning & Indexing

Global Business Transformation Solutions, LLC (GBTS); New York (NY); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

PTO

Job summary

Opensity Solutions is seeking a Records Associate to prepare, scan, index, and quality-check physical documents, creating accurate electronic records within our document management systems. You will work with high-volume scanners, ensure readability, and maintain confidentiality of sensitive information.

The role requires meticulous attention to detail, ability to perform repetitive tasks accurately, strong organizational skills, and the capacity to work both independently and as part of a team.

Qualifications

• High school diploma or equivalent required.
• Experience with document scanning, records management, data entry, or office support preferred. Legal Key experience is a plus.
• Familiar with high-volume scanners, document imaging systems, and Microsoft Office applications.

Responsibilities

• Prepare documents for scanning and organize for digitization.
• Operate high-volume scanners to convert records to electronic files.
• Review scanned images for completeness and readability.
• Index and upload documents into document management systems.
• Maintain tracking of physical and electronic records.
• Perform quality control on digitized records for accuracy.
• Protect confidentiality of sensitive information.
• Assist retrieval, storage, and movement of records.
• Maintain scanning equipment and report issues.
• Support digitization projects and related tasks.

Skills

Attention to detail

Repetitive tasks

Time management

Microsoft Office

Document management

Communication

Independence

Teamwork

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Document imaging systems

Legal Key

High-volume scanners

Job description

Opensity Solutions is seeking a Records Associate to prepare, scan, index, and quality-check physical documents, creating accurate electronic records within our document management systems. You will work with high-volume scanners, ensure readability, and maintain confidentiality of sensitive information.

The role requires meticulous attention to detail, ability to perform repetitive tasks accurately, strong organizational skills, and the capacity to work both independently and as part of a team.