Land Administrative Assistant

Montego Minerals; Midland (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Montego Minerals in Midland, TX is seeking an organized administrative professional to provide essential clerical support in-office. The role includes handling mail, coordinating shipments, greeting visitors, and maintaining both physical and electronic filing systems.

Qualified candidates will have a high school diploma (associate degree preferred) and at least two years in an administrative setting, with strong MS Office skills and professional communication.

Qualifications

• Proficiency in Microsoft Office, Outlook, Word, Excel, and Teams.
• Two or more years of administrative or office support experience.
• Strong written and verbal communication with a professional demeanor.
• Excellent organizational skills and attention to detail.

Responsibilities

• Gather, sort, and distribute incoming mail and assist with routing.
• Prepare and send outgoing mail including overnight shipments.
• Greet visitors and direct to the appropriate team member.
• Maintain organized filing systems, both physical and electronic.
• Order and manage office supplies and coordinate with vendors.
• Manage purchaser/producer reports and file them appropriately.
• Assist with processing bulk investor division orders.
• Organize investor deed files for quick retrieval.
• Sort, scan, and save monthly distribution statements with check copies.
• Provide general administrative support and assist with special projects.

Skills

MS Office Suite

Communication skills

Organization

Discretion

Multitasking

Teamwork

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Outlook

Word

Excel

Teams

Job description

Key Responsibilities

• Gather, sort, and distribute incoming mail, including researching operator revenue checks in the accounting database to identify the correct account for routing.
• Prepare and send all outgoing mail, including overnight UPS and FedEx shipments.
• Greet visitors and direct them to the appropriate team member.
• Maintain organized physical and electronic filing systems and ensure records are accurate and current.
• Order and maintain office supplies and coordinate with building management and outside vendors.
• Receive, log, and save purchaser and producer reports to the appropriate files and shared systems.
• Assist with processing bulk investor division orders, including preparation, file management, and submission.
• Organize and maintain investor deed files, ensuring documents are properly indexed, filed, and readily retrievable.
• Sort, scan, and save monthly distribution statements with their respective check copies.
• Provide general administrative support to the team and assist with special projects as assigned.

Qualifications

• High school diploma or equivalent required; associate's degree preferred.
• Two or more years of administrative, clerical, or office support experience.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and Teams.
• Strong written and verbal communication skills with a professional, service-oriented manner.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Sound judgment and the ability to handle confidential information with discretion.
• Ability to work independently and collaboratively in a fast-paced environment with capacity to grow into additional responsibilities.

Preferred Qualifications

• Experience supporting senior leadership or a multi-person team.
• Notary commission, or willingness to obtain one.

Work Environment

This position is based in an office setting with standard business hours. Occasional evening or weekend hours may be required to support deadlines or events. The role involves regular use of standard office equipment and may require occasional lifting of supplies or materials up to 25 pounds.