Laboratory Operations & Programs Coordinator

Guidehouse; Baltimore (MD); On-site; USD 74,000 - 124,000; Full time

Benefits offered by this job

Medical, Rx, Dental & Vision Insurance

401(k) Retirement Plan

Paid Holidays

Parental Leave

Tuition Reimbursement

Employee Assistance Program

Job summary

Guidehouse is seeking an Operations Coordinator to provide administrative, operational, and program support to laboratory staff within the National Institute on Aging (NIA). This full-time role is located in Baltimore, MD, and focuses on travel, procurement, data tracking, meetings, and office management.

A Bachelor’s degree and a minimum of three years of relevant experience are required, with federal public trust eligibility preferred.

Qualifications

• Bachelor’s degree required.
• Minimum of three years supporting administrative, operations, program coordination, or office management functions.
• Skilled in coordinating meetings, workshops, conferences, and related meeting logistics.
• Background supporting personnel actions, onboarding, transfers, promotions, terminations, and related administrative processes.
• Proven capability managing travel, procurement, budget tracking, records management, and administrative reporting activities.
• Demonstrated proficiency creating and maintaining spreadsheets, databases, dashboards, and tracking tools.
• Proficiency with Microsoft Office applications.
• Familiarity with SharePoint and collaboration platforms.
• Must be able to obtain and maintain a Federal or DoD “public trust”.
• Candidates with an active public trust or suitability are preferred.

Responsibilities

• Provide administrative, operational, and program support to laboratory staff.
• Coordinate travel requests, professional service orders, sponsored travel, and reimbursements.
• Coordinate meetings, workshops, and courses with logistics and minutes.
• Develop and maintain SOPs, databases, dashboards, and reporting tools.
• Meet weekly with laboratory members to present updates and discuss activities.
• Liaise with HR, budget, contracting, IT, and other offices to resolve issues.

Skills

Project coordination

Administrative support

Office management

Data analysis

Budget tracking

Travel coordination

Meeting coordination

Microsoft Office

SharePoint familiarity

Dashboards and tracking tools

Education

Bachelor’s degree

Tools

Concur

WebEx

Microsoft Excel

PowerPoint

SharePoint

Job description

Guidehouse is seeking an Operations Coordinator to provide administrative, operational, and program support to laboratory staff within the National Institute on Aging (NIA). This full-time role is located in Baltimore, MD, and focuses on travel, procurement, data tracking, meetings, and office management.

A Bachelor’s degree and a minimum of three years of relevant experience are required, with federal public trust eligibility preferred.