Laboratory Executive Assistant

ZipRecruiter; Secaucus (NJ); On-site; USD 50,000 - 80,000; Full time

Job summary

An established healthcare institution is seeking a Laboratory Executive Assistant to support its Clinical Laboratory Department. This role is pivotal in ensuring smooth laboratory operations, including transcription work, case registration, and communication management. The ideal candidate will possess a relevant bachelor's degree and experience in a medical setting, coupled with strong organizational and communication skills. Join a forward-thinking organization committed to excellence in healthcare and make a significant impact in a collaborative environment. This position offers opportunities for professional development and a chance to contribute to the future of healthcare.

Benefits

Health Insurance

Retirement Savings Plans

Professional Development Opportunities

Qualifications

• Bachelor’s degree in a relevant field and experience in a laboratory setting.
• Strong organizational and communication skills required.

Responsibilities

• Provide transcription support for pathologists and manage laboratory case registrations.
• Act as the primary liaison for departmental communications and assist with administrative tasks.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Medical Transcription

Attention to Detail

Education

Bachelor’s degree in healthcare administration

Bachelor’s degree in business administration

Tools

MS Office Suite

Laboratory Information Systems

Job description

Job Description

Hudson Regional Hospital, nestled in Secaucus, New Jersey, is a distinguished healthcare institution committed to building a healthier community through exceptional care, advanced technology, and knowledgeable physicians. We take pride in being the #1 choice for surgery, boasting the Institute for Robotic Surgery, equipped with the latest surgical robots and six SRC Center of Excellence designations. This places us at the forefront of robotic and minimally invasive surgery, with the unique distinction of being the world's first hospital to receive the SRC Center of Excellence designation in Robotic Spine Surgery.

If you're ready to meet this challenge and practice at the pinnacle of your license, we invite you to submit your application through our website at Hudson Regional Hospital Careers. Be sure to review the specific requirements outlined there. Join us in shaping the future of healthcare at Hudson Regional Hospital.

Position Overview:

Hudson Regional Hospital invites applications for the position of Laboratory Executive Assistant within our Clinical Laboratory Department. This role is designed to provide comprehensive support to our laboratory operations, with a special focus on pathology. The Laboratory Executive Assistant will be instrumental in ensuring the seamless operation of our laboratory services by assisting both the pathologist in charge and the Laboratory Administrative Director. This position requires a blend of administrative competencies and an understanding of laboratory workflows to enhance communication, manage documentation, and support daily laboratory functions.

Key Responsibilities:

• Transcription Work: Conduct precise transcription for pathologists, guaranteeing accuracy, attention to detail, and confidentiality for all medical reports and records.
• Case Registration and Report Management: Manage the registration process for laboratory cases, oversee the preparation, distribution, and filing of reports.
• Secretarial Duties: Perform a variety of administrative tasks to facilitate laboratory operations, including but not limited to organizing documentation, scheduling, and managing correspondence.
• Communication Management: Act as the primary liaison for all departmental communications, efficiently handling inquiries and fulfilling requests from both hospital staff and external partners such as outreach doctors.
• Slide and Block Coordination: Manage the logistics related to laboratory slides and blocks, including dispatch, tracking, archiving, and retrieval to support diagnostic processes.
• Support to Laboratory Administrative Director: Provide direct assistance to the Laboratory Administrative Director, encompassing tasks such as document management (copying, scanning, archiving) and other specific departmental needs.
• General Administrative Support: Offer broad administrative assistance across the laboratory team, aiding in tasks like document preparation, data entry, inventory oversight, and participation in audits and accreditation efforts.

Minimum Education and Qualifications:

• Bachelor’s degree in healthcare administration, business administration, or a related field from an accredited institution.
• Experience in a laboratory or medical setting.
• Demonstrated organizational, communication, and interpersonal skills.
• Proficiency in medical transcription with a solid understanding of medical terminology.
• High level of discretion and the ability to handle sensitive information with integrity.
• Competence in using MS Office suite and familiarity with laboratory information systems.

Salary Range:

The salary for this position is competitive and commensurate with experience and educational background. Hudson Regional Hospital offers a comprehensive benefits package, including health insurance, retirement savings plans, and professional development opportunities.

Application Process:

Interested applicants are encouraged to submit a resume, cover letter, and any relevant certifications to the Human Resources Department. Please highlight how your experience and skills align with the responsibilities and qualifications outlined for this role.

Hudson Regional Hospital is an equal opportunity employer. We value and are committed to creating an inclusive environment for all employees. Qualified candidates from all backgrounds are encouraged to apply.