LAB-0P21D1.Operations and Maintenance Coordinator 1

Los Alamos National Laboratory; Los Alamos (NM); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

PPO or high-deductible medical insurance

Dental and vision insurance

Free basic life and disability insurance

Paid maternity and parental leave

Award-winning 401(k) with 6% matching

Learning opportunities and tuition assistance

Flexible schedules and time off (PTO)

On-site gyms and wellness programs

Extensive relocation packages

Job summary

Los Alamos National Laboratory is seeking an Operations and Maintenance Coordinator 1 to oversee Facility Service Requests and maintenance activities. This individual will coordinate work processes, ensure data accuracy, and maintain compliance with laboratory standards.

The role requires strong communication, knowledge of maintenance scheduling, and the ability to use maintenance management systems. Benefits include comprehensive insurance options and an award-winning 401(k) plan.

Qualifications

• Ability to communicate maintenance status and work coordination effectively.
• Understand T-Week scheduling processes and track work readiness.
• Experience using maintenance management systems to update and track work orders.
• Knowledge of work request intake and documentation control.
• Support preventive and corrective maintenance program requirements.
• Proficiency with personal computer applications for reporting.
• Ability to obtain required clearance.

Responsibilities

• Coordinate and manage FSRs and PMRs from intake through closeout.
• Create and maintain work orders and maintenance data.
• Perform quality assurance reviews for documentation accuracy.
• Support preventive maintenance program execution.
• Monitor maintenance backlogs and perform planning activities.
• Provide maintenance performance reports and status updates.

Skills

Strategic Communication

Scheduling & Execution Readiness

Technical Systems Proficiency

Work Control & Process Knowledge

Maintenance Program Support

Business Tools & Reporting

Clearance

Education

Bachelor’s degree in a relevant field

High School Diploma

Tools

Asset Suite CMMS

Footprints

SharePoint

MicroStrategy

Job description

What You Will Do

Operations and Maintenance Coordinator 1 within Process Maintenance & Decontamination Services Group (PMDS). Centralized coordination of Facility Service Requests (FSRs), Programmatic Maintenance Requests (PMRs), corrective and preventive maintenance activities. Supports work control processes from request intake through work package closeout, archiving, reporting, and preventive maintenance execution readiness. Ensures data accuracy across Asset Suite CMMS, Footprints, SharePoint, MicroStrategy and internal backlog tracking tools while maintaining compliance with laboratory maintenance and work authorization requirements.

Duties

• Coordinate and manage FSRs, PMRs, corrective maintenance, and preventive maintenance from intake through closeout, scheduling and coordinating with external organizations.
• Create, update and maintain work orders, backlog records and maintenance data across Asset Suite CMMS, Footprints, SharePoint and internal tracking systems.
• Perform quality assurance reviews of work packages to ensure documentation completeness, technical accuracy, required approvals and compliance with laboratory requirements.
• Support preventive maintenance program execution by assembling work packages, coordinating schedules, generating PM look‑ahead reports, and tracking execution status.
• Maintain and update preventive maintenance models, PMIDs, equipment lists, Attachment A documentation, cost codes and related technical records.
• Monitor maintenance backlogs and authorization expirations, perform backlog validation activities and coordinate planning, engineering and work execution teams to resolve issues.
• Generate maintenance performance reports and provide status updates to management and operational stakeholders.
• Process work package closeouts, ensure proper archival of records, and support document control and retrieval activities.

Shift Work

This position may require 24/7 coverage, including shift, weekend, and on‑call assignments. Shift and weekend assignments are at the discretion of management. Employees may be eligible for shift differential pay when assigned by their manager.

What You Need

Minimum Job Requirements

• Strategic Communication: Ability to professionally communicate maintenance status, work coordination requirements and schedule execution information with engineering, operations, management, internal teams and external organizations.
• Scheduling & Execution Readiness: Demonstrated ability to understand and support T‑Week scheduling processes, coordinate maintenance activities from planning through schedule freeze, execution and post‑work review, track work readiness, identify conflicts and support on‑time delivery.
• Technical Systems Proficiency: Basic knowledge or experience using computerized maintenance and work management systems (e.g., Asset Suite CMMS, Footprints, SharePoint) to create, update, track and close work orders and maintenance records with accuracy.
• Work Control & Process Knowledge: Understanding of maintenance workflow processes including work request intake, backlog management, work package lifecycle management, documentation control and closeout requirements.
• Maintenance Program Support: Working knowledge of preventive and corrective maintenance program support, coordination of work execution, documentation requirements and quality assurance of work packages.
• Business Tools & Reporting: Proficiency with personal computer applications and site‑licensed tools used to generate reports, track performance metrics and maintain maintenance records.
• Clearance: Ability to obtain a Q Clearance, which typically requires U.S. citizenship.

Education and Experience

• Bachelor’s degree in a relevant field or equivalent combination of education and experience.
• High School Diploma (DOE Order 426.2A).

Desired Qualifications

• Experience coordinating maintenance activities with multiple internal organizations and external service providers in a regulated or mission‑critical environment.
• Experience using Asset Suite CMMS, MicroStrategy, SharePoint or similar enterprise maintenance and reporting systems.
• Experience supporting T‑Week or outage‑based scheduling environments, participation in schedule meetings, readiness reviews and daily execution briefs.
• Experience developing or maintaining preventive maintenance models, PMIDs, Attachment A documentation and equipment records.
• Proven ability to identify process improvement opportunities and implement workflow efficiencies within work control or maintenance management systems.
• Active Q Clearance.

Essential Job Functions

Ability to speak, read vision, sit, stand, walk, climb stairs and ladders, twist trunk or back, bend, kneel, balance, apply torque with hands or arms, use both hands and both arms.

Work Location and Schedule

On‑site location in Los Alamos, NM. This position may require 24/7 coverage, shift or weekend schedules; management discretion. Position commitment 1 year for regular appointment employees.

Benefits and Compensation

• PPO or high‑deductible medical insurance with a large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid maternity and parental leave
• Award‑winning 401(k) with 6% matching plus 3.5% annually
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO)
• On‑site gyms and wellness programs
• Extensive relocation packages (outside 50‑mile radius)

Equal Opportunity

Los Alamos National Laboratory is an equal‑opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process.