L&D Programs & Events Specialist

ARCO Companies; Austin, Dallas, Chicago, Downers Grove (TX, TX, IL, IL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

ESOP

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children

1-month paid sabbatical after every 5 

$5,000 travel allowance

1-week paid volunteer leave each year

Medical, dental, and vision insurance

100% paid 12-week maternity leave

Job summary

ARCO Companies is seeking an L&D Coordinator to keep learning programs running by managing logistics, LMS learner data, and vendor coordination. The role partners with the L&D Program Managers and Learning Technology Specialist to handle day-to-day administration and communications that support effective program design and delivery.

The position involves maintaining training content, supporting event logistics, and coordinating multiple learning events with internal teams and external vendors to

Qualifications

• 1-3 years in a similar role (learning and development, event planning, office management) or relevant degree field
• Advanced proficiency in MS Outlook calendar management tools
• Experience with sourcing, vetting, and managing vendors for events
• Experience with event management or project management
• Proactive, with excellent attention to detail and follow-through, strong sense of urgency to drive results

Responsibilities

• Maintain and manage training content library, calendars, and associate learning record data
• Serve as first point of contact for learning event logistical questions or LMS troubleshooting
• Manage internal event calendars, inboxes, associate learning sites, and program tools & platforms
• Coordinate concurrent learning events, including working with vendors and internal partners, implementing communication plans, managing roster logistics, and day‑of problem-solving
• Source and manage vendors for catering, AV equipment, decorations, and other event services
• Arrange all logistical elements, including AV setup, seating, transportation, and signage, to ensure a smooth participant experience
• Maintain various logs for L&D team events and initiatives, including event plans and team dashboards

Skills

MS Outlook calendar management

Vendor coordination

Event planning

Project management

Written/verbal communication

Attention to detail

Education

Bachelor's degree in Hospitality Management / Business Administration / Talent Development

Tools

MS PowerPoint

Learning Management Systems (LMS)

Articulate360

Job description

ARCO Companies is seeking an L&D Coordinator to keep learning programs running by managing logistics, LMS learner data, and vendor coordination. The role partners with the L&D Program Managers and Learning Technology Specialist to handle day-to-day administration and communications that support effective program design and delivery.

The position involves maintaining training content, supporting event logistics, and coordinating multiple learning events with internal teams and external vendors to