Kids Ministry Programs & Events Coordinator

Texas-Baptists; Dallas (TX); On-site; USD 40,000 - 54,000; Full time

Job summary

Texas Baptists is seeking a diligent administrative assistant to support event promotion, ministry coordination, and daily office operations in Dallas, Texas. The role involves managing communications, budgets, and records, plus assisting in leadership-focused programs and training initiatives.

You will help coordinate events, prepare materials, and ensure timely responses to ministry inquiries, while maintaining compliance with organizational policies and safety trainings.

Responsibilities

• Assist in preparation and promotion of events including enlisting a designer, proofreading materials, requesting and reviewing the mailing list, and supervising printing.
• Email promotional flyers of events to Preschool/Childhood Ministers, Director of Missions, and other key leaders; create email blasts promoting events and post on social networks.
• Maintain list of current participants in events, prepare name tags, design programs, answer event questions, and monitor budget requirements.
• Provide administrative support: maintain record retention systems, filing, and respond to ministry needs.
• Provide telecommunications support: answer phones, route messages to appropriate staff, and identify high-priority callers.
• Deposit checks, prepare expense forms and honoraria; process requisitions, invoices, reimbursements, and travel expenses; monitor budget compliance.
• Maintain contact lists for Preschool/Childhood Ministers and update databases.
• Attend events and assist with registration and other event needs.
• Assist in Bible Drill competitions as needed.
• Assist in Leadership Texas Baptists monthly gatherings preparation.
• Assist in promotion, registration, and reporting for the childhood ministry certification program.
• Monitor Preschool/Childhood curriculum (English/Spanish) and VBS Curriculum on BaptistWay Press site.
• Process mail and other correspondence accurately and promptly.
• Prepare and proofread letters, memos, spreadsheets, and other documents.
• Answer phones, take messages, and respond to information requests.
• Collaborate with coworkers to meet project objectives.
• Attend meetings and trainings as required.
• Maintain compliance with Baptist General Event of Texas policies and all laws/regulations.
• Maintain Ministrysafe compliance for the Church Strong Team (25% of position).
• Serve as a knowledgeable contact for Church Strong Team’s purpose and resources.
• Complete tasks related to Church Strong Team operations (25%).
• Perform other duties as required.

Job description

Texas Baptists is seeking a diligent administrative assistant to support event promotion, ministry coordination, and daily office operations in Dallas, Texas. The role involves managing communications, budgets, and records, plus assisting in leadership-focused programs and training initiatives.

You will help coordinate events, prepare materials, and ensure timely responses to ministry inquiries, while maintaining compliance with organizational policies and safety trainings.