Student Ministry Admin & Events Coordinator

The Cross Church; Wylie (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

403b

Health insurance

Vision insurance

Dental insurance

Job summary

The Cross Church in Texas is seeking a Student Ministry Administrative Assistant to support the Student Pastor and help run the teen program. You will coordinate events, registrations, and communications, while maintaining records and reporting weekly ministry metrics.

You will manage calendars, logistics, and volunteer scheduling, and collaborate with campus teams to ensure excellence in ministry delivery and follow-up with families and students.

Qualifications

• Agreement with The Cross Church’s faith statement and mission to spread His fame by making disciples of all people.
• ,

Responsibilities

• Provide high-level administrative support to the Student Pastor and Student Ministry team, demonstrating exceptional attention to detail, organization, accuracy, follow-through, and proactive communication.
• Manage the administrative planning and execution of Student Ministry gatherings, events, camps, retreats, outreach initiatives, and mission trips from initial planning through post-event follow-up.
• Develop and maintain detailed calendars, event timelines, project checklists, registration processes, participant rosters, schedules, transportation plans, lodging details, meal and catering arrangements, supply lists, room and facility requests, and other logistical needs to ensure ministry events and administrative responsibilities are completed on time and with excellence.
• Coordinate event and trip registrations, including accurate collection and tracking of forms, payments, waivers, medical or emergency information, required documentation, deadlines, and participant communication.
• Maintain organized and accurate records for students, parents and volunteers within appropriate church databases and administrative systems.
• Produce accurate weekly ministry reports, spreadsheets, dashboards, and recurring administrative pathways that summarize attendance, first-time guests, decisions, registrations, participation, follow-up activity, upcoming events, outstanding action items, and other key ministry metrics that allow ministry leadership to quickly evaluate participation, engagement, event readiness, and follow-up needs.
• Prepare and distribute timely, accurate communication to students, parents, volunteers, staff, and ministry partners.
• Coordinate administrative details with internal ministry teams and departments such as catering, facility reservations and communication requests.
• Coordinate administrative details with external vendors, venues, transportation providers, community partners, and other organizations as assigned.
• Assist with the preparation and organization of curriculum, supplies, resources, printed materials, signage, check-in materials, and other items needed for weekly gatherings and special events.
• Provide administrative support for volunteer scheduling.
• Facilitate student check-in processes and maintain effective student and family follow-up systems, with particular attention to first-time guest follow-up and assimilation.
• Schedule and facilitate baptism requests and other decisions in coordination with the Next Steps Administrator and ensure related records and follow-up are completed accurately.
• Respond to emails, text messages, and phone calls from teenagers and parents in a timely, professional, and accurate manner, ensuring questions and requests are appropriately resolved or routed.
• Anticipate administrative and logistical needs, identify potential gaps before they become problems, and communicate concerns, deadlines, and next steps to the appropriate ministry leader.
• Be present at regular student ministry gatherings and major events.
• Steward church resources with care, including furniture, fixtures, equipment, supplies, budgets, purchasing documentation, and other resources used by Student Ministry.
• Attend worship services, staff meetings, ministry team meetings, and other meetings as needed and provide administrative follow-up on assigned action items.
• Foster cooperative, healthy, and motivating relationships with staff, volunteers, students, parents, church families, and community partners.
• Perform other duties as may be assigned.

Skills

Administrative experience

Attention to detail

Project management

Communication skills

Discretion/confidentiality

Team collaboration

Ministry experience

Education

Church membership

Tools

Church management systems

Job description

The Cross Church in Texas is seeking a Student Ministry Administrative Assistant to support the Student Pastor and help run the teen program. You will coordinate events, registrations, and communications, while maintaining records and reporting weekly ministry metrics.

You will manage calendars, logistics, and volunteer scheduling, and collaborate with campus teams to ensure excellence in ministry delivery and follow-up with families and students.