K-12 School Administrative Assistant

Chartwells School Dining Services K12; Shawnee (OK); On-site; USD 54,443,000 - 57,308,000; Full time

Benefits offered by this job

Referral Bonus

Job summary

Chartwells K-12 is hiring an Administrative Assistant to provide clerical support for Shawnee Public Schools’ food service programs. This on-site role requires professionalism, accuracy, and confidential handling of personnel records.

Responsibilities include answering phones, managing records, assisting with employment documents, and coordinating staffing. Prior administrative experience is required, and the position offers a stable full-time schedule and benefits.

Qualifications

• Prior administrative experience is required.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment – using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Job description

Chartwells K-12 is hiring an Administrative Assistant to provide clerical support for Shawnee Public Schools’ food service programs. This on-site role requires professionalism, accuracy, and confidential handling of personnel records.

Responsibilities include answering phones, managing records, assisting with employment documents, and coordinating staffing. Prior administrative experience is required, and the position offers a stable full-time schedule and benefits.