School Administrative Assistant - Full-Time with Benefits

Compass Group USA; Shawnee (OK); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits: Critical Illness,

Critical Illness Insurance

Accident Insurance

Hospital Indemnity Insurance

Legal Services

Auto and Home Program

Job summary

Chartwells K-12 is hiring for a full-time Administrative Assistant in Shawnee, OK. The role supports clerical operations for food service programs with responsibilities including phone handling, staff coordination, and record-keeping. Prior administrative experience is required, with on-site duties and varying hours.

The position offers benefits through Chartwells K-12 and potential for internal referrals. Begin with an immediate opening and details discussed at interview.

Qualifications

• Prior administrative experience is required.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.

Skills

Prior administrative experience

Computer

Tools

Computer

Job description

Chartwells K-12 is hiring for a full-time Administrative Assistant in Shawnee, OK. The role supports clerical operations for food service programs with responsibilities including phone handling, staff coordination, and record-keeping. Prior administrative experience is required, with on-site duties and varying hours.

The position offers benefits through Chartwells K-12 and potential for internal referrals. Begin with an immediate opening and details discussed at interview.