JWE School & Principal Secretary

Jacobs Well Elementary; Wimberley (TX); On-site; USD 25,000 - 36,000; Full time

Job summary

Jacobs Well Elementary in Wimberley, part of Wimberley ISD, seeks a School & Principal Secretary to keep the campus administrative office running smoothly. Responsibilities include maintaining student records, enrollment processing, coordinating substitutes via AESOP, and preparing reports; also handles phones, calendars, and budgeting tasks.

Qualified candidates have a high school diploma, 3–5 years of secretarial experience, strong word processing and accounting basics, and excellent

Qualifications

• High school diploma or GED
• Three to five years of secretarial experience, preferably in public education environment
• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Knowledge of basic accounting principles

Responsibilities

• Prepare written correspondence, forms, schedules, or reports using PC
• Maintain student records, enrollment data, and campus records
• Coordinate substitutes via AESOP and maintain attendance records
• Monitor personnel time records and campus budget tasks
• Maintain school calendar and physical/computerized records
• Process and transmit student information and transcripts
• Assist counselors with enrollment, withdrawals, and transfer of students

Skills

Record maintenance

Word processing

Organizational skills

PC proficiency

Accounting basics

Education

High school diploma or GED

Tools

AESOP sub finding system

Job description

JWE School & Principal Secretary

Wimberley Independent Sch Dist Jacobs Well Elementary - Wimberley, Texas Open in Google Maps

This job is also posted in Wimberley Independent Sch Dist

Job Details

Job ID: 5953709

Application Deadline: Posted until filled

Posted: Oct 07, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff. Responsible for maintaining student records as the campus level. Process student enrollment, transfers, and withdrawals for the campus.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Ability to maintain accurate and auditable records
• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles

Experience:

Three to five years of secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
• Work daily with the campus to assist with coordination of substitutes utilizing the AESOP sub finding system. Maintaining attendance records.
• Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
• Maintain school calendar of events.
• Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distributing of report cards.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Process and transmit request for student information, including student transcripts for colleges and universities.
• Calculate grade point averages, class rank, and prepare honor rolls.
• Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
• Assist campus administrator and counselors with the preparation of reports and student data information.

Reception and Phones

• Schedule meetings and appointments and maintain calendar for principal.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Prepare and process purchase orders.
• Receive, store, and issue supplies and equipment.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity ledger(s) and petty cash account(s).
• Assist with coordination of faculty meetings and campus activities.
• Assist with campus budget preparation.
• Maintain inventory of fixed assets, equipment, and supplies.

Other

• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
• Maintain confidentiality.

Supervisory Responsibilities:

Monitor the work of campus secretaries and clerical aides.

Equipment Used:

Personal computer, printer, copier, fax machine, and calculator.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Position Type: Full-Time

Salary: $17.60 to $25.38 Per Hour

Job Categories:

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

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